Remote Executive Assistant Manchester, England
Job description
Job Description: Our growing company is seeking a dedicated Executive Assistant to support our executive team in a fully remote capacity. As the Executive Assistant, you will be responsible for providing efficient and effective administrative support to the executive team, as well as ensuring the smooth running of our day-to-day operations. The ideal candidate is a detail-oriented individual who is able to manage multiple tasks, prioritize effectively, and work well under pressure.
Responsibilities:
- Manage the calendar and schedule appointments for the executive team. This includes prioritizing meetings and managing the schedule to ensure that all deadlines and commitments are met.
- Assist with the planning and coordination of events, meetings, and projects. The Executive Assistant will be responsible for researching venues, booking accommodations, and managing logistics to ensure that everything runs smoothly.
- Prepare reports, presentations, and other documents for executive meetings. This includes drafting and editing documents, creating presentations, and compiling data for use in reports.
- Handle email and phone communications on behalf of the executive team. The Executive Assistant will be responsible for fielding and responding to email and phone inquiries, as well as drafting and sending professional correspondence.
- Manage travel arrangements for the executive team. This includes booking flights, rental cars, and hotels, and ensuring that all arrangements are cost-effective and in line with the company's travel policies.
- Provide general administrative support, such as filing, organizing documents, and ordering supplies. The Executive Assistant will be responsible for maintaining the company's filing system, ensuring that all documents are properly organized and easily accessible.
- Handle confidential information with discretion and professionalism. The Executive Assistant will be responsible for maintaining the confidentiality of sensitive information and ensuring that all information is kept secure.
Requirements:
- Strong organizational and time management skills. The Executive Assistant should be able to prioritize tasks, manage their time effectively, and work well under pressure to meet tight deadlines.
- Excellent communication skills, both written and verbal. The Executive Assistant should be able to communicate effectively and professionally with all levels of the organization, as well as external stakeholders.
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel. The Executive Assistant should be able to create and format professional documents and spreadsheets.
- Familiarity with online communication tools such as Slack, Zoom, and Google Meet. The Executive Assistant should be comfortable using online communication tools to facilitate communication with internal and external stakeholders.
- Proactive and able to work independently, as well as part of a team. The Executive Assistant should be able to work independently and take initiative when needed, but also be able to work effectively as part of a team.
This is a fully remote position, and the ideal candidate should have a reliable internet connection and a suitable workspace. We offer competitive compensation and benefits packages, and the opportunity to work with a dynamic and fast-paced team.
We are an equal opportunity employer and welcome all qualified applicants to apply. Thank you for your interest in our company.
