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Summary

Note: To be considered for this position, candidates must include a cover letter specifying their interest in and qualifications for this position. The cover letter should be the first page of your resume and uploaded as one document.

As a comprehensive performing arts school set in one of the worlds finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. Further, SMTD is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence.

Responsibilities*

Serve as an influential recruitment leader for SMTD. Focus is on creating and delivering 1) an effective, sophisticated auditions/interview experience for applicants, faculty, and staff; 2) an impactful Campus Day experience for admitted students.

Manage Music, Musical Theatre, Theatre, and Dance Auditions & Interviews (July-March) 50%

• Develop, implement, and administer the audition/interview scheduling process. Collaborate with faculty to define audition/interview requirements and scheduling parameters. Build and curate in-person and online events to efficiently deploy these requirements.
• Design and implement both in-person and online audition/interview events for SMTD departments, utilizing a combination of data management systems such as FileMaker Pro, Google Suite, Slate, and more.
• Manage the communication of audition/interview dates and appointments to applicants, explain student preparation expectations as needed, and share audition/interview schedules with faculty and offices involved.
• Organize the master schedule for each audition day, and negotiate for needed building spaces.
• Oversee and actively participate in the on-site and online support of 20+ audition days, helping staff, faculty, and volunteers to present SMTD in the best light.
• Manage the acquisition of appropriate rental spaces for three (3) days of Chicago Musical Theatre auditions, ensuring contracts and payments are executed.
• Analyze data and prepare reports for year-end statistics for all 2,000+ SMTD auditions and interviews.
• Manage and approve audition and travel expenses within the allocated budget.

Supervise Auditions Support (November-April) 10%

• Hire, train, and supervise two full-time, seasonal auditions support staff members to assist with:
  • Scheduling and organizing auditions
  • Providing online and on-site operational support on audition days. Creating and distributing physical materials for applicants and their families regarding their audition experience.
  • Building individual Campus Day schedules for admitted student visitors in March and April
• Effectively delegate additional work to support staff as needed.

Admissions: Prospective and Incoming Students (March-November) 20%

• Design and lead SMTD participation in Campus Day, a visit program for admitted students. Coordinate SMTD and OUA program offerings, communicate visit dates, create activities and appointments, and share schedules with faculty and offices involved. (March-April).
• Meet with prospective students and families to explain School and University admissions policies and procedures and answer questions on academic programs, auditions, applications, and campus life. (March-November).
• Travel and represent the School at college fairs, recruitment visits, and receptions. Participate in discussions and decisions on additional recruiting efforts. (May-November).
• Provide logistical and/or directional support to the SMTD Office of Admissions new student orientation programs as needed (May-August).

Website and technology (April-November) 20%

• Manage the Auditions Scheduler database, the Slate Artistic Profile interface, and the Slate audition registration system in coordination with Admissions BSA.
• Update the SMTD website with audition dates, requirements, and other information.
• Develop and manage marketing campaigns (email, etc.) to inform applicants of audition processes.

Required Qualifications*

• Bachelor's degree.
• Experience in, or understanding of the performing arts.
• Demonstrated interpersonal skills, to include high-level service skills and the ability to work collaboratively in a team environment is necessary.
• Requires the ability to exercise sound independent judgment and employ sophisticated reasoning skills. Must be able to plan, organize and manage a large workload, with excellent attention to detail and a strict timetable.
• Demonstrated sophisticated skills in the use of cross-platform information management, through integrated databases (e.g. FilemakerPro), Excel, and unique vendor software.
• Demonstrated ability to manage detail with accuracy.
• Required multi-tasking skills.
• Ability to work evenings and weekends when required.
• An understanding and appreciation of higher education and the diverse cultures within the University is essential.
• Demonstrated ability to exercise a positive service-oriented attitude, initiative, and follow-through in all work.

Desired Qualifications*

• Bachelor's and/or master's degree in the performing arts.
• One or more years of experience working in music admissions, financial aid, and/or music recruitment.
• One year or more experience in data analysis, database design, functional programming, and/or object-oriented programming.

Additional Information

This position reports to the SMTD Associate Director for Admissions. Some out-of-town travel is required in the summer and fall, and may include weekends. Some overtime hours during the height of the admissions season, December-February, will likely be required.

Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Background Screening

A pre-employment background check must be conducted before a candidate may receive a firm offer of employment to a staff position at the University of Michigan.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.