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Records Assistant

£26,000 plus company benefits

London, ECM2 – Full Time

Williams Lea seeks a Records Assistant to join our team!

Are you self-motivated with a “can do” attitude? Are you able to drive for results? Do you have experience working within a team?

How would you like to work for a global business process outsourcing (BPO) organisation with a client base of blue chip FTSE100 and Fortune 500 companies within the Public Sector, Financial Services, Legal, Pharmaceutical, Life Sciences and Energy industry sectors?

Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for!

The Job:

The services provided by the Williams Lea team include but are not limited to: mailroom services (receipt, sortation, delivery, collection and despatch of mail and courier services and associated admin); reprographics; records management; MFD first line support and replenishment; stationery services, copitrak data entry. The operating hours are Mon – Fri, 08.00 – 18.30 for Mail Services and 08.00 – 20.30 for Reprographic Services. The team of 11 work in either reprographics or mail services but are expected to assist the other team. This role sits within mail services, working 37.5 hours per week on a weekly shift pattern of 08.00 – 16.30 or 10.00 – 18.30 with only very occasional cover in reprographics.

The role is physical (involves manual handling of archive boxes and files, use of trolleys and delivering to and collecting files from clients on different floors) and also interacting with clients, offering feedback and guidance on records procedures. The role will require retention review project work and other ad hoc projects from time to time, which will include the clearing of case rooms and bulk transfer of files to Crown, which may involve working outside normal office hours and will be agreed in advance and paid as overtime.

Whilst this is primarily a records management role, team members are required to perform duties across the range of services and therefore this role requires a flexible, ‘can do’ attitude to:

The Fit:
We are looking for someone with previous experience in records management with a mature, confident, diligent attitude and a strong work ethic. You must have good verbal and written communication skills to persuade and influence colleagues and clients in a professional manner. You will be able to take responsibility to ensure outstanding service and smooth out potential problems. You must be client focused and strive to exceed client expectations with a careful and methodical approach.

We are looking for someone who ideally has experience of mailrooms or reprographics and knowledge of Firetrack software, although this is not essential. Further to this, it would be beneficial if you had experience in operating PDAs.

The Package:

In return the Records Assistant will receive a salary of £26,000 and benefits which includes Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay. Additional benefits such as Dental Insurance, Childcare Vouchers, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis. You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

Williams Lea positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.