receptionist Victoria
Job description
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
The Department of Computer Science, founded in the Faculty of Arts and Science in 1980, is one of the four departments in the Faculty of Engineering and Computer Science and offers a variety of undergraduate and graduate degree programs.
Reporting to the Assistant to the Chair, the Receptionist/Program Support is the first point of contact for the Department. The incumbent acts as faculty resource person, answers inquiries (at the counter, on the telephone or email) from students, faculty and general public by applying a limited number of established precise procedures and when necessary, re-directing queries to appropriate personnel.
The Receptionist/Program Support is responsible for a variety of duties most cyclical in nature. Duties include: general office support (reception, key distribution, managing cash, ordering supplies, room bookings, sorting and distributing mail/courier items); organizing, preparing and compiling materials for exams, textbooks and other course materials; maintaining course grade files; undergraduate and graduate program support; maintaining of department library; advertising of colloquiums/seminars; supporting document gathering for accreditation purposes; and other duties of similar scope and complexity. This position provides back-up coverage for the Graduate Secretary and Financial Secretary in their absence.
Experience:
A minimum of one (1) year of relevant experience in a similar position, preferably in post-secondary or a comparably large and complex environment and/or an equivalent combination of education, training, and experience.
- Strong communication and interpersonal skills with demonstrated ability to work effectively cross-culturally within a team environment, as well as the larger UVic community and external agencies.
- Experience with standard office equipment and knowledge of general office procedures.
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis
- Detail oriented with extreme accuracy shown in data entry and the preparation of documents.
- Sound understanding of basic accounting processes regarding cash handling and cheque requisitioning.
- Strong organizational, interpersonal and multi-tasking
- Ability to accurately and independently manage multiple tasks and priorities within an environment where there are frequent interruptions.
- Advanced proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, content management systems).
- Knowledge of Banner Student System, Banner Extender, FAST Student, FAST Financial, Adobe Acrobat Pro, RocketChat, Kuali and MS Teams are an asset.
Specialized Knowledge/Education:
Secondary school graduation or equivalent.
Territory acknowledgement
We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.
Equity and Diversity Statement
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement
If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.
About University of Victoria
CEO: Kevin Hall
Revenue: $500 million to $1 billion (USD)
Size: 1001 to 5000 Employees
Type: College / University
Website: www.uvic.ca
Year Founded: 1963
