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Job description

We are looking for an exceptional candidate to be the face of the UTC and co-ordinate the busy school reception, ensuring the provision of effective and efficient administration services for the school.

NORMAL LOCATION: Silverstone UTC, Silverstone Circuit.

SCALE & SALARY RANGE: £18,933 – £20,493 FTE

HOURS OF WORK: 9am – 4pm, term time only

Part time or a job share may also be considered.

RESPONSIBLE TO: Business Manager

OVERALL PURPOSE OF JOB

To co-ordinate the busy school reception, ensuring the provision of effective and efficient administration services for the school.

DUTIES AND RESPONSIBILITIES

• Responsible for assisting with the day-to-day co-ordination of Silverstone UTC administration services including reception and reprographics. Promote a business-like office environment and good relationships with staff, students, business partners and parents.
• Provide First Aid to Staff and Students as required.
• Assisting with the organisation of the office workload, including forward planning, work allocation and monitoring.
• Maintain overall responsibility for managing the reception and telephone switchboard service, receiving visitors, dealing with incoming calls, taking messages, post distribution and collection and dealing with a wide range of queries from students and parents.
• Assist with the arrangements for induction days and other events such as awards presentations, open evenings and events organised as part of the curriculum or with our partners and sponsors.
• Produce a variety of material, some of a confidential nature, correspondence, references, reports and tables.
• Maintain and monitor the school stationary stock.
• Maintain a detailed knowledge of manual and ICT based administrative systems and procedures used in the school, including SIMS. Identify and pursue opportunities to improve the efficiency of internal procedures, working and staffing arrangements and take maximum advantage of the potential offered by SIMS.
• Ensure records and systems are kept up-to-date and measures are used to safeguard personal information relating to students in accordance with statutory and other requirements.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the school.
• Make maximum use of the school’s information and communications technology including the network for diary management, the effective management of databases and overseeing all written communications.
• Attendance at staff briefing where possible.
• Take ownership of various projects to meet the needs of the school in order to achieve project goals and assist the effectiveness of the school.
• Undertake such other duties as may be required by Principal or Business Manager.

HOW TO APPLY

Further details including the full job description, person specification and application form are available on our website https://www.utc-silverstone.co.uk/staff-vacancies/

Job Types: Full-time, Part-time, Permanent
Part-time hours: 37 per week

Salary: £18,933.00-£20,493.00 per year

Work Location: In person

Application deadline: 19/06/2023