receptionist

receptionist Salina, KS

Salina Public Schools
Full Time Salina, KS 38309 - 28322 USD ANNUAL Today
Job description

    JobID: 4986

    Position Type:
    Secretarial/Clerical
    Date Posted:
    7/14/2023
    Location:
    Central High School

    Reception

    Purpose Statement:
    The job of Receptionist is done for the purpose/s of greeting visitors; responding to inquiries from students, staff, the public, etc.; maintaining building/department records; and providing general clerical support to assigned Administrators or departments.

    Essential Functions
    • Answers multiline telephone system for the Building/Department for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
    • Distributes US and Pony mail, supplies, messages, etc. for the purpose of disseminating materials to appropriate parties.
    • Greets visitors, parents, students, vendors, etc. for the purpose of responding to inquiries and/or directing individuals to appropriate location/personnel.
    • Maintains a variety of department files and records (varies by assignment) (e.g. special education transportation rosters, substitute teachers, route sheets, etc.) for the purpose of providing a complete and accurate audit trail for complying with federal/state/district regulations.
    • Performs general and program-specific clerical functions (e.g. data keying, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or department with necessary materials.
    • Prepares a variety of reports and documents (e.g. weekly calendar, office directory, awards, etc.) for the purpose of providing written support and/or conveying information.
    • Processes documents and materials (e.g. time cards, weekly attendance, volunteer logs, etc.) for the purpose of disseminating information and/or ensuring up-to-date reference and audit trail.
    • Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of identifying appropriate parties to address immediate issues.
    • Updates the lunch room slide show daily.
    • Updates the school marque as needed.
    • Checks-in and checks-out substitutes daily and assists them with needs and daily orientation.
    • Issues yearbooks to previously graduated students.
    • Assists with end of season banquets, Senior Night, Hall of Fame awards and other certificates and awards.
    • Assists with securing workers for events.
    Other Functions
    • Assists other personnel for the purpose of supporting them in the completion of their work activities.
    • Orders supplies, forms, etc. for the purpose of ensuring availability of items as needed.

    Job Requirements: Minimum Qualifications
    Skills, Knowledge and Abilities
    SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Must to be proficient with technology. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

    KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: professional telephone etiquette.

    ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; working as part of a team; and working with detailed information/data.

    Responsibility
    Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization’s services.

    Working Environment
    The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

    Experience
    Job related experience is required.

    Education
    High School diploma or equivalent.

    Required Testing
    Pre-employment Drug Screening
    TB Screening

    Clearances
    Criminal Justice Background Investigation







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receptionist
Salina Public Schools

www.salina.k12.ok.us
Salina, KS
$100 to $500 million (USD)
1001 to 5000 Employees
Company - Public
Primary & Secondary Schools
Education
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