receptionist New York, NY

RXR

Full Time New York, NY 80000 - 60000 USD ANNUAL Today

Job description

RXR is an innovative investor, developer and place-maker committed to applying a customer and community-centered approach to building properties, services, and products that create enduring value for all stakeholders. Headquartered in New York with a national platform strategy, RXR is a 500+ person, vertically integrated operating and development company with expertise in a wide array of value creation activities, including ground up real estate, infrastructure and industrial development, uncovering value in underperforming properties, repurposing well-located iconic properties, incorporating cutting edge technologies and value-added lending. The RXR platform manages 91 commercial real estate properties and investments with an aggregate gross asset value of approximately $20 billion, comprising approximately 30.0 million square feet of commercial properties, a multi-family residential portfolio of approximately 8,800 units under operation or development, and control of development rights for an additional approximately 3,500 multi-family and for sale units as of March 31, 2023. Gross asset value compiled by RXR in accordance with company fair value measurement policy and is comprised of capital invested by RXR and its partners, as well as leverage.

This is a unique combinational role of being the face of the company as the main greeter while assisting the Controller with some basic accounting related functions. Perform a variety of job duties and tasks as requested to support all employees within the Company. Meet, greet and assist individuals, both internal and external, in an efficient and timely manner while holding a rapport consistent with the professional image and ethics of the Company and to provide support to Director of Office Services. Assist with vendor and banking activities and supporting the Controller with other accounting functions. This role is split up into 75% accounting and 25% Front Desk Receptionist responsibilities.

PRINCIPAL DUTIES AND RESPONSIBILITIES: (Receptionist)

Continuously exhibit a friendly and courteous attitude towards all tenants, brokers, fellow employees and the community
Maintain professionalism and courtesy under pressure and/or opposition.
Operate telephone console. Employ courtesy and diplomacy during all telephone contacts.
Ensure callers' requests are directed to appropriate departments in a timely manner.
Commit to memory the names of all employees at all locations, ensuring proper and efficient allocation of calls.
Survey the Reception area and contact building management when maintenance is required on the floor.
Maintain awareness of all visitors, who they are meeting with and when they leave.
Be available to perform reception and telephone console duties from 8:30 a.m. to 5:00 p.m.
Take care of conference room scheduling within office
Sort mail and log in delivery of all packages. Deliver packages to departments/individual and receive sign off for records.
Open and sort courier packages addressed "For Distribution."
Create Fedex shipping labels for packages when requested.
Assist various departments when needed.
Inventory and maintain stock for office supplies, coffee and snacks. Place orders with WB Mason when supplies are low.
Ensure that the conference rooms are neat and tidy and stocked with supplies.
Participate as required in all company emergency situations.

PRINCIPAL DUTIES AND RESPONSIBILITIES: (Accounting)

Responding to vendor inquiries and researching payment status.
Working closely with Project Managers and Project Accountants to review outstanding payables.
Setting up new vendors in Timberline, checking bank funding as well as distributing vendor checks.
Process wire transfers
Review Positive Pay exceptions and upload Positive Pay files
Liaise with representatives with all banks
Assist with check fraud activities
Help manage PTO schedule
Assist with Concur Expense review.
Working knowledge of Timberline.
Maintaining Cash activity schedules
Download monthly bank statements.
Deposit checks

REQUIRED SKILLS AND ATTRIBUTES:

Some college or Bachelors degree preferred
Ability to deal within the framework of a large organization and work with others as a team player.
Exhibit initiative and have high work standards, paying attention to details. Be organized, diligent and focused.
Strong Microsoft Word, PowerPoint, Excel, Outlook. Proficiency in Excel is very much a requirement.
Attention to detail and grammar in written work, attention to detail in all other areas of responsibility
Ability to perform multiple tasks, demonstrate adaptability by often changing assignments on short notice
Ability to think and act quickly in emergencies.
Possess good people skills.
Be flexible, dependable and punctual.
Possess a professional attitude and appearance.
Demonstrate a high level of integrity.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary/rate, several factors may be considered as applicable (e.g. location, years of service, specialty, education, relevant experience).

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RXR is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.

RXR is committed to the full inclusion of all qualified individuals. As part of this commitment, RXR will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact 516-506-6847.

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