Job description
Receptionist
Working hours: 20 hours per week, Monday to Friday, 3pm to 7pm
Relationships. Results. Success. At Robertson Facilities Management, we see them our way. We’re professional enough to make every collaboration count. Driven enough to deliver the very best service to everyone we work with. Friendly enough to make sure any environment we manage is as enjoyable as it is safe. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services businesses. And as a Receptionist, you’ll be part of a team that’s doing incredible things – for ourselves, for the partners we work with, and for a truly sustainable future.
What you’ll do:
In your new role as Receptionist, you will deliver administration support by providing a high spec, tailored service to the client and Robertson FM Facilities Managers or Contract Managers. Your key responsibilities include:
- Welcome visitors to the premises, provide information and directions, contacting Client staff as necessary.
- Issue security passes and visitor passes in line with security procedures. Ensure visitor passes are returned.
- Receive incoming telephone calls and small deliveries. Direct these as appropriate.
- Ensure authorised access only by following security procedures and by processing the relevant Authority to Work and Visitor Form requirements.
- Follow the NHSBSA Room Booking Policy and other procedures to make bookings on behalf of the client.
- Run reports as directed to provide information to RFM Management and Client contacts. Ensure re-confirmations are undertaken to minimise room wastage.
-
Undertake administrative duties including: -
- Providing administrative support to the RFM Team
- Logging Helpdesk requests
- Maintaining records
- Compiling reports
- Ordering stationery
- Administration of purchasing
- Maintain a record in Reception and Security logbooks for future reference, including directly onto the Client’s software.
- Handover of shifts to night shift Security Guards ensuring all information is passed accurately.
There may be occasions where you will be required to cover reception at other local sites with reasonable advance notice.
Who we’re looking for:
People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be committed to understanding the needs of our customers and work collaboratively towards our shared goals; get the best from teams and individuals, be confident in your decisions, and calm and quick to adjust to unexpected challenges; and help us make progress towards a sustainable future for ourselves and our communities.
Joining us isn’t just about seeing things our way. It’s also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here’s what that means…
We listen
We are professional
We take responsibility
We are determined to succeed
We are one team
What’s in it for you?
In addition to the hourly rate, we offer a wide range of rewards and benefits, including 33 days annual leave (Pro rata for part-time positions), a great pension, and valuable life assurance. What’s more, you’ll also be able to make the most of a range of brilliant extras. These include our Cycle to Work Scheme, discounts at restaurants and cinemas with a Taste Card, annual flu vaccine, and Health & Wellbeing and Life Management Support for you and your family.
When it comes to diversity and inclusion, we see things differently at Robertson. We’re a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That’s why we’re working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.
Apply now
If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you.