Receptionist Coventry, England
Job description
Coventry
Responsibilities:
General Receptionist:
- Managing phone/email traffic. Signing in and greeting visitors. Keeping reception tidy. Preparing board room for meetings. Sorting out post. Customer presentations for the TV. Tea/coffee for visitors.
- Checking MRP status’ and works orders checking the on-order quantities. Order requests for office stationery and employee workwear. Assisting Mark with any purchasing support.
- Chasing order acknowledgements.
- Scanning/filing/copying and saving documents. Create Excel, Word, or PowerPoint documents when requested by directors. Tracking attendance. Uploading delivery notes to Efacs. Updating approved suppliers list and adding documents to Efacs. Updating staff extension list. Handling of Private and Confidential documentation.
- Supporting the Human Resources department by completing weekly purchase orders and time sheets for temporary staff.
Directors Assistant:
Coffee/Tea to directors when requested. Organising transport for directors. Make bookings for the directors. Arranging lunches.
Digital Media & Marketing:
Updating and amending company website. Weekly planning for social media pages. Updating and responding to social media pages. Tracking post impressions. Photographing for all digital pages.
Other Duties to include:
- Monthly customer invoice report.
- Tracking agency staff attendance – time sheets sent weekly.
- In absence of HR – monitor attendance log & clock bookings report.
- Part schedule reviewer and emailing customers.
- Note/ minute taking for H&S/Discrepancy meetings.
- Creating ID cards for employees.
- Organising staff/charity events.
- Printing job cards.
Working Hours:
- 37 hrs per week
- 7.30am till 4.00pm – Monday to Thursday
- 7.30am till 12.30pm - Friday
Personnel Skills:
- Flexible
- Good communication
- Strong character
- Reliable
- Accurate
- Proactive/ self motivated
- Enthusiastic
- Ambitious
- Trustworthy
- Analytical mind
- Desire to succeed
For More info Contact Megan @ Recra.
About Recra Consulting :
At RECRA, we have a drive and passion to establish and build long lasting relationships. We are different to other agencies as we commit ourselves to working in and outside of office hours to ensure we are proactively finding the best talent on the market. Its our candidates that define RECRA with strong referencing provided with any candidates we represent to ensure we only work and represent the best. We work closely with our candidates and through various interviewing techniques and relationship building we can really find out what make them tick. What’s been missing from previous roles and what is really key in the next role. Our client relationships are ones that are built on honesty, transparency and dedication. We are committed to fully understanding the in’s and out’s of a business, finding out why people love working there and the type of people that will nourish in their environment. RECRA have a strong ethical approach to recruitment and really engage with candidates and clients to ensure a congenial connection.
