Receptionist London, England
Job description
We're looking for a Receptionist to join the Office Operations team in our London office, to seamlessly manage our Front of House operations and to provide additional administrative support to the wider team. The successful candidate will work closely with our existing Office Operations team in the execution of a best-in-class experience for our current employees, new joiners and frequent office visitors. This role will work on a shift pattern of either 8am-5pm or 9am-6pm.
Who we are
Optiver is a tech-driven trading firm and leading global market maker. As one of the oldest market making institutions, we are a trusted partner of 70+ exchanges across the globe. Our mission is to constantly improve the market by injecting liquidity, providing accurate pricing, increasing transparency and acting as a stabilising force no matter the market conditions. With a focus on continuous improvement, we participate in the safeguarding of healthy and efficient markets for everyone who participates.
As one of the world's major financial centres, London was selected as the home of Optiver's FX trading business, our UK-focused Institutional Trading Team and rapidly growing commodities trading arm. Optiver UK is located in a city that bridges European, Asian and American time zones, connecting our regional offices and embracing a truly global mind-set. London is one of the most diverse cities in the world, and is home to some of the best museums, a thriving international restaurant scene and bustling high streets that attract people from all over the globe.
What you'll do:
As an integral part of our Office Operations team, your primary responsibility will be to look after the Front of House operations in our expanding London office. We're looking for someone to really make this role their own, to get involved in initiatives within the wider team and to drive the development and implementation of procedures. In particular, you will work closely with our Office and Facilities Manager on a wide range of office operations duties and with our Executive Assistant on travel coordination.
Front of House
- Maintain the reception area, ensuring it is ready for guest arrival
- Meet and greet all guests and preparing welcome gifts when required
- Managing the visitor platform Envoy
- Managing access passes for all visitors and contractors
- Providing a handover for security when required
- Managing the reception calendar and office inbox
- Managing the visitor process for all interoffice visits
- Switchboard
Other Duties Include:
- Responsible for booking and managing all employee travel
- Office Ops new joiner onboarding
- Organising the weekly massage clinic and annual flu vaccination clinic
- Managing post, deliveries and couriers
- Keeping the internal Reception wiki up to date
- Ordering office stock
- Assisting with team overflow and holiday cover
- Ordering staff gifts
- Ordering business cards
- Managing the office library
Who you are:
- Solutions focused, approaching challenges and problem solving in a calm, logical and structured way, thoroughly understanding the objective and desired outcome.
- Results driven mindset with exceptionally high standards and the ability to embrace change and proactive in recognizing improvement opportunities.
- High resiliency to competing priorities and uncompromising focus on quality.
- Highly detail oriented and organised with the ability to multitask
- Effective communication and interpersonal skills
- Proactive, enthusiastic and conscientious
- 1 year+ prior reception/administrative experience, in a similar environment would be advantageous
What you'll get:
At Optiver UK, you will be part of a well-established and high-performing global firm whilst experiencing the excitement that comes from a growing operation. As our London operations grow, the opportunity to make a global impact and take your career to a new level expands with it. We offer a supportive environment for you to perform at your best. Some of our key benefits include:
- Competitive remuneration
- 27 paid vacation days (plus UK public holidays)
- Daily onsite breakfast and lunch
- Paid commuting expenses (home to office)
- 50% paid gym subscription
- Private medical insurance
- Pension scheme
- Training, conference attendance and continuous learning opportunities
- International transfer opportunities
How to apply:
Apply directly via the form below and please provide us with a CV and letter of motivation in English. Should there be a potential match, a member of our team will reach out sooner rather than later. If you have any additional questions, please feel free to reach out to [email protected].
When applying for a role with Optiver UK Limited, the recruitment process is run via our Optiver global recruitment team. The personal data you will submit as part of the recruitment process may be processed in the UK, US and the Netherlands. By continuing with your application you hereby consent to your personal data being processed in these locations. More information on how Optiver processes your personal data can be found in our Privacy Policy.
As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together.
Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable adjustments during the process to ensure that you can best demonstrate your abilities.
