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Duties and Responsibilities

• Answer phone inquiries and provide basic company information
• Perform clerical duties, take memos, maintain files, and organize documents
• Monitor front desk and comply with all security procedures for visitors
• Assist in planning company events, meetings, luncheons, and employee team building activities
• Make travel arrangements for staff
• Oversee mail deliveries, packages, and couriers
• Purchase, track, and invoice office supplies for each department
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms

Requirements and Qualifications

• High school diploma or equivalent
• Prior administrative or clerical experience preferred.
• Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
• Highly organized multitasker who works well in a fast-paced environment
• Excellent time management and communication skills
• Willingness to learn and to grow with the company.

ESSENTIAL JOB FUNCTIONS:

• Responsible for first impression for visitors and families and referral to proper person/department.
• Responsible for accurate and up-to-date records on census, discharge records, cash receipts, preparation of billings and resident information cards. To be completed on a timely basis.
• Responsible for files in compliance with Medicaid audit which includes MAP forms and communicating changes.
• Performs other duties as directed or required.

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