receptionist Aubrey, TX
Job description
Job Title: Receptionist
Exemption Status/Test: Nonexempt
Primary Purpose:
Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understand English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Major Responsibilities and Duties:
Reception and Phones
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
- Maintain visitor log and issue visitor passes.
- Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
- Receive deliveries and disseminate materials and information to the appropriate parties.
- Assist parents in checking students in and out of school.
- Assist substitute teacher assignments.
- Prepare and distribute student identification cards, bus passes, and parking stickers.
- Assist with the receipt and distribution of student materials, including homework requests.
- Receive, sort, and distribute mail, messages, documents, and other deliveries.
- Assist with the check-in process for campus substitute teachers.
Other
- Provide clerical assistance as needed.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain confidentiality.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system
Posture: Continuous sitting
Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Reception desk in the administrative/central office
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Application Procedure:
Internal Applicants: Send interest letter and resume to Danny Barrentine, Director of HR, at [email protected].
External Applicants: Apply through Region 11.
Application Deadline: Resumes, a copy of credentials, and the application will be accepted until the position is filled.
The Aubrey Independent School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability or any other legally protected status.
The district Title IX Coordinator is Dr. Shannon Saylor, Assistant Superintendent, 415 Tisdell Lane, Aubrey, Texas, 940-668-0060.
