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receptionist London, England

Browns Recruitment

Full Time London, England 22000 - 20000 GBP ANNUAL Today

Job description

ADMINISTRATIVE/ RECEPTION ASSISTANT

Onsite (5 days office-based)
Full-time, 40 hours per/week, Monday to Friday

We are a busy law firm based in central London seeking to appoint a highly experienced admin assistant to provide all-round administrative and reception support. Suitable candidates must have experience undertaking reception and administrative duties within an office setting, ideally in a law firm, with solid IT and client service skills.

Responsibilities Include:

File creation, closure and archiving
File compliance including client onboarding, AML, GDPR compliance
Assisting with compliance processes and procedures, including file scanning, shredding and record maintenance
Creation and delivery of court bundles
Reception duties, record and communicate telephone messages
Photocopying, printing, faxing, and filing
Meet and greet visitors, provide hospitality as required
Diary Management: set/cancel appointments, send meeting reminders, booking travel arrangements
Maintain and compile records, spreadsheets and presentations using various IT programs and software;
Process and proofread documents: Work with Microsoft Word or other software, typing and sending emails, letters or documents.
Prepare agendas and take minutes for meetings. Setting up conference calls. Typing up meeting notes.
Creating mailers/promotional items
Sort, frank, distribute and send in-coming and out-going post. Arrange couriers where required.
Records or contact list management and data entry.
Deal wherever possible with routine client enquiries and communications.
Assist fee earners/departments/members of staff as directed. Any other task that will improve overall efficiency and administrative functions within the business

Person Specification:

2 years experience in an admin support role dealing directly with clients/3rd parties
Excellent command of written and spoken English
Ability to stay calm and focused in a deadline driven environment
Detail oriented, excellent attention to detail and ability to multi-task
Ability to prioritise own workload with exceptional time management/organisation skills
Ability to use IT systems/applications (MS Office) proficiently and learn new IT skills as required
Confident professional telephone manner
Friendly team player who takes initiative to help meet team goals
Positive attitude with a pro-active approach to responsibilities
Client facing experience and an understanding of what this requires
Commitment to diversity, inclusion and equality

Job Type: Full-time

Salary: £20,000.00-£22,000.00 per year

Schedule: