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Under direct supervision, is responsible for receiving visitors; provides information and directions to the general public; and performs related duties as required.

• Greets and directs all office visitors
• Answers telephone and routes calls to employees or takes messages
• Responds to general questions or complaints from the general public, customers or employees
• Receives, opens and distributes all incoming mail
• Performs general clerical duties, including the operation of simple office machines
• May enter or retrieve data utilizing mainframe applications or personal computer
• Accepts, stamps, and log-in bids and proposals
• Responsible for monitoring and entering timesheets into Mocha and SAP
• Assists vendors with registration in Supplier Portal
• Contacts vendors to update outdated profiles (e.g. undeliverable)
• Advertise solicitation in various publications
• Manage Outlook calendar for reservations of the bid and conference rooms
• Update contract and make contract labels
• Performs related duties as required

• Graduation from High School or General Education Development (GED) certificate
• Knowledge of and skill in applying rules of grammar, spelling, and punctuation
• Skill in completing tasks effectively and efficiently; skill in operating a personal computer and typewriter
• Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy; ability to operate basic office equipment; ability to read; ability to follow directions; ability to effectively respond to customer inquiries and complaints; ability to establish and maintain effective working relationships with co-workers, County employees, outside agencies and the general public
• Must have valid driver's license, motor vehicle liability insurance and personal injury insurance
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek
• May be required to work weekends

• Constantly working in indoor conditions
• Occasionally moves items weighing up to 10-15 pounds
• Occasionally moves about the office
• Frequently communicates with others; must be able to exchange accurate information
• Constantly operates a computer and other office productivity machinery
• Positions self to perform essential functions
• Must be able to remain in a stationary position