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Job description

Main Purpose of Job:

Responsibilities will include but not be limited to:

• Greeting visitors appropriately and determine their needs
• Answering reception phone and distributing calls and messages throughout the office block
• Training temporary cover when necessary
• Other reasonable tasks as directed by your leadership team
• Ensuring all processes are followed and are consistent throughout the offices
• Monitor and maintain all shared mail boxes
• Sort and distribute incoming mail and deliveries, prepare outgoing mail and collections
• Monitor people coming through the reception doors
• Issue visitor passes where required
• Maintain an efficient and organised office environment
• Manage meeting room bookings
• Ensuring meeting rooms are setup ready for the day
• Organising client refreshments and uploading orders to Navision
• Setting up wireless access for external visitors
• Taking coworkers photos
• Maintaining office access tokens, lockers and desk booking systems
• Ordering stationery
• Logging visitors in the buildings visitor systems if needed
• Logging facilities incidents to our in house or the building facilities teams
• Helping to direct external contractors or the building facilities team
• Distributing emails to all co-workers regarding meetings, lost property or any other requests.
• Processing quotations and invoices within the reception and facilities dept’s
• To be trained as a fire warden and first aider

Personal Attributes:

• An incredibly self-motivated and highly energetic individual with the ability to learn and contribute
• Possess the ability to deliver flawless execution of administrative activities with high attention to detail, organisation and processes
• Maintain confidentiality and show discretion
• Be adept at prioritising workload by level of importance and urgency
• Microsoft Office skills (Word, Excel, Outlook)
• Able to demonstrate adaptability in response to changing needs and priorities

Full training and support is provided to help you in this role.

Job Types: Full-time, Part-time, Permanent
Hours: 40 per week

Benefits:

• Flexitime

Schedule:

• Flexitime
• Monday to Friday

Work Location: In person

Job Types: Full-time, Part-time, Permanent
Part-time hours: 40 per week

Salary: £18,000.00-£24,000.00 per year

Benefits:

• Employee discount
• Free parking

Flexible Language Requirement:

• English not required

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Leicester: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service (preferred)
• automotive experience (required)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person