receptionist Mayfair, England
Job description
An exciting opportunity for a Receptionist/Office Manager to provide exceptional front desk reception and administrative support to ensure the smooth operation of a stunning new office. This role requires excellent communication skills, strong organisational abilities, and a friendly, professional demeanour. The Receptionist will serve as the first point of contact for visitors and clients, manage office supplies and equipment, and assist in various administrative tasks.
Duties and Responsibilities:
Reception Duties:
- Well-presented - Greet visitors, clients, and employees warmly and friendly.
- Answer and direct phone calls, take messages and provide the necessary information.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain a clean and organised reception area.
- Occasional office management and running errands
Administrative Support:
- Provide general administrative and clerical support to staff members.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and distribute internal communications, memos, and documents.
- Maintain office files, records, and databases.
Office Management:
- Monitor and order office supplies, ensuring availability and cost-effectiveness.
- Manage office equipment, including printers, copiers, and telephone systems.
- Coordinate with vendors and service providers for office maintenance and repairs.
- Oversee the maintenance of office facilities, ensuring a safe and comfortable working environment.
- Take care of kitchen and tea points, ensuring these areas are always clean and tidy
Communication:
- Effectively communicate with internal staff and external stakeholders.
- Handle inquiries and professionally resolve complaints or issues.
- Coordinate with different departments to facilitate efficient communication and workflow.
Financial Tasks:
- Assist in managing office budgets, expenses, and invoices.
- Process and track invoices, reimbursements, and petty cash.
- Collaborate with the finance department to ensure accurate financial records.
Qualifications and Skills:
- High school diploma or equivalent; additional education or certification is a plus.
- Proven experience as a receptionist or office manager, preferably in a professional setting (previous reception experience in a hedge fund, private equity firm, or hospitality industry, such as reception manager, front of house will be considered)
- Excellent verbal and written communication skills.
- Strong organisational and multitasking abilities.
- Proficient in using office software (e.g., Microsoft Office Suite, email, calendars).
- Attention to detail and problem-solving skills.
- Professional and friendly demeanour with a customer service-oriented mindset.
- Ability to maintain confidentiality and handle sensitive information.
- Familiarity with basic bookkeeping and financial tasks is an advantage.
Role: Receptionist
Working Days/Hours: 9 am - 6 pm
Salary: £40,000 - £45,000 gross per annum, DOE
Location: Mayfair
Start Date: ASAP
Job Types: Full-time, Permanent
Salary: £40,000.00-£45,000.00 per year
Schedule:
- Monday to Friday
Experience:
- Administrative experience: 3 years (preferred)
- Reception: 3 years (preferred)
Work Location: In person
Reference ID: Receptionist, Mayfair
