Receptionist and Administrative Assistant London
Job description
Avaliable Job Today COMPANY INTRODUCTION
Britannia Global Markets is a dynamic, fast-growing organisation that operates a full-service execution and clearing brokerage business covering Exchange Traded Derivatives, Cash Equities and Fixed Income, CFD’s, Repo’s and Foreign Exchange.
Britannia Global Markets is part of the Britannia Financial Group https://www.britannia.com/ and a member of the London Metals exchange, London Stock Exchange, Dubai Gold and Commodity Exchange, and Singapore Exchange.
ROLE DESCRIPTION
The Receptionist and Administrative Assistant will be based on the executive floor of our high-spec City offices and will have on-going contact with the senior management, directors of Britannia and very important guests. Professionalism and discretion are therefore essential at all times.
Duties include (but are not limited to):
· Managing all inbound calls and acting as the first point of contact for all visitors
· Managing meeting room calendars in conjunction with the Private Office team
· Organising refreshments for meetings with external visitors
· Working closely with the catering staff and assisting them as and when necessary
· Overseeing all mail processes, logging inbound mail and its distribution and the sorting
· Logging details of formal guest and service providers and liaising with the main building reception/loading bay
· Ensuring the maintenance contract is upheld and all consumables are readily in stock
· Checking all meeting rooms to ensure cleanliness and readiness for next meeting
· Working alongside designated individuals to ensure health and safety procedures are followed, including fire alarm tests and evacuations
· Acting as administrative support, especially with the inputting of receipts and invoices of the FOH/Private office team
· Administering and maintaining building passes for employees and guests
· Assisting the Chairman’s assistant when necessary
· Providing administration support across the floor
· Occasional planning and running of events
EXPERIENCE/SKILLS REQUIRED:
· At least one year’s experience within a reception or administration role
· Exceptional attention to detail and strong organisational skills
· Experience using Microsoft Outlook and Office software especially Excel. PowerPoint would be an advantage
· Excellent verbal and written communication skills in English
SALARY Competitive – according to experience
BENEFITS Comprehensive healthcare cover for employee/partner/family, Life Assurance, Pension, 25 holiday days, discretionary annual bonus
EMPLOYMENT STATUS Core hours are 8:30 to 17:30 but hours may vary subject to meetings, events and business requirements. Early or late shift work may be required from time to time
START DATE ASAP
LOCATION London, EC3 (office-based full time)
Job Type: Full-time
Salary: £30,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
