Reception and Administration Assistant London, England
Job description
About this Job
The candidate will be responsible for and manage all areas of reception, client facing and in-house services. They will assist the Chambers Manager and COO with the day to day to running of Chambers including facilities management, IT support, events and administration management, and PA and concierge work.
A full job description is available on our website.
About this Employer
XXIV Old Buildings is one of the leading sets of Commercial and Chancery Chambers and is noted for its ‘strength in offshore and international cases’. We currently seek a Reception and Administration Assistant to provide an efficient and effective service to clients and Members of Chambers. Working with the Chambers Manager and Chief Operating Officer (COO) the candidate will contribute to the development of a highly able, cohesive, and supportive clerking and administration team.
Person Specification
- Excellent communication skills; verbal and written.
- Exceptional organisational ability.
- Starter/finisher – sees a task through to completion.
- Manages time well and is able to prioritise tasks when workload is high.
- Punctual.
- Calm and unflappable.
- Confident in dealing with demanding individuals and situations.
- High degree of emotional intelligence.
- Demonstrates determination and ability to overcome barriers.
- Thrives in a demanding high-pressure environment.
Key Responsibilities
- Respond to incoming calls promptly and professionally.
- Welcoming visitors to Chambers.
- Assist with the provision of refreshments for conferences and meetings.
- Preparing conference rooms for in house seminars and events.
- Setting up AV equipment and laptops in conference rooms for meetings.
- Liaising with and escorting around premises; contractors, deliveries, IT and phone technicians.
- Assisting the COO and Chambers Manager in the smooth running of Chambers.
Professional Qualifications
- Able to use MS Office at an intermediate level (Outlook, Excel and Word particularly).
- Able to use Zoom and MS Teams to an intermediate level.
- Excellent communication skills; verbal and written.
- Ideally 1 -2 years experience or educated to degree level.
