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Job description

The SELondon Radiotherapy PROMS project is being established in order to facilitate the roll out of PROMS for patients who have received radiotherapy.

This project builds on previous projects at Guy’s Cancer and SELCA that have resulted in the routine implementation of Head and Neck Cancer PROMS and the selection of tools to deploy in further tumour groups. Detailed scoping work to assess pre-project use of PROMS in oncology across the South East London (SEL) network, identify patient groups to be included at each site, identify and engage key stakeholders and thoroughly understand the complex and varied IT infrastructure at each site has also been completed. More widely, this project comes under the umbrella of the SEL&KCO RT ODN and the SEL team will be expected to work with the KOC team on a harmonised implementation program. The teams will work on supporting network wide audits that potentially could link in with systems such as ProKnow, an NHSE priority.

The aim of this project is to move the previous PROMS project onto the delivery phase with implementation of PROMS in a lung pilot and routine implementation of prostate PROMS across all SELCN Trusts in a phased way according to availability of digital delivery platforms. Deliverables will include completion of an implementation framework and SOPs for delivery at the different organisations and for both tumour types and scoping for other tumour sites to determine what tools clinical teams want to use for PROM delivery.

The post holder is responsible for providing project management and support to ensure outputs are delivered effectively.

They will take a lead on one or more projects, responsible for planning, day-to-day delivery, and subsequent performance management, adjusting plans as required to ensure that risks and issues are mitigated.

Ensure rigorous definition and oversight of the projects including risk and issue management.

Work with clinicians and managers to ensure provision of the best possible patient experience and service delivery.

Work collaboratively with internal and external stakeholders to ensure effective management of interdependencies and delivery of objectives.

South East London Cancer Alliance is one of the twenty-one Cancer Alliances in England and provides clinical, operational and transformational leadership to our local health system.

Our key members include:

• SEL Integrated Care System
• Primary care
• South East London Accountable Cancer Network (SEL ACN – the provider network)
• Patient/public representatives
• Charity representatives

The SELCA vision is to provide the very best in cancer service to our patients by improving access, clinical outcomes, patient experience and quality of life for the population of SE London based upon national and international standards and evidence.

Project Management

• Manage the production of project plans that deliver agreed milestones and objectives.
• Develop business cases, including feasibility studies, outline business cases (OBC), and detailed scheme designs.
• Provide project management expertise to the individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery.
• Design, facilitate and effectively lead project management meetings with stakeholders; ensuring breadth in participation and a focus on action planning.
• Develop and maintain effective project reporting to project board.
• Proactively mitigate risk across all project activity, and assure that programme / project leads and stakeholders are aware.
• Determine and allocate staff and other resources for the project, monitoring work allocation and re-allocating as necessary to ensure successful delivery to time, cost and quality.
• Use appropriate project management practices and facilitate meetings of clinicians, managers, patients and other partners to agree priorities and action plans.
• Proactively monitor progress to ensure the project is managed in line with the Trust’s Values, Standing Financial Instructions, project management processes, and in compliance with appropriate legislation, statutory approvals and mandatory standards.
• Plan and implement appropriate evaluation and audit of projects across sites and organisations.

Financial management

• Support the management of contracts, specifications for tenders and awarding of new contracts.
• Manage a delegated budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports.
• Actively monitor expenditure against budget and address problems at an early stage.
• Manage the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project.
• Manage complex recharging arrangements across multiple organisations.

Staff and stakeholder management

• Manage engagement plans for project to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project.
• Manage strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians.
• Use negotiation, persuasion and motivational skills to gain support for the programme across the breadth of stakeholders, including commissioners, patients and providers.
• Ensure that delivery plans are developed and regularly updated for all projects. Ensure that effective communication continues throughout the life of the project.
• Ensure that satisfactory systems are in place to maintain effective communication within the programme office.
• Provide full line management and leadership to project team, assigning responsibility for individual projects, providing day to day technical support and balancing the workloads of individual team.
• Lead project management training and model practices to both internal staff members and external stakeholders and partners.
• Work in a matrix management style and foster close working relations with other stakeholders.
• Provide support and guidance to team members on all aspects of project delivery, including technical areas. Ensure that lessons learned are addressed and taken forward.

Information management

• Develop, implement, monitor and evaluate project information management systems, ensuring they are fit for purpose to a range of audiences.
• Manage project team to develop, refine and implement project data collection systems that will provide accurate and timely data, including quantitative and qualitative data.
• Maintain databases required by the project.
• Develop policies and protocols to support the project that are consistent with Trust standards.
• Support wider review and development of existing project information management systems to ensure an integrated approach to project management.

Strategy, change and service improvement

• Manage the development of a project strategy including research and development to identify, develop and promote best practice.
• Ensure infrastructure in place to test and review new concepts, models, methods, practices, products and equipment.
• Design and implement innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management.
• Regular horizon scanning of best practice and ways of working within the sector and within project management.

Personal Development

• Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme.

Research and Development

• Undertake primary and secondary research, audits and evaluations as required.