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Job description

Glasgow Prestwick Airport (GPA) has an exciting opportunity for an Assurance Officer with excellent organisational skills and attention to detail to join our dedicated Assurance/Compliance department. The ideal candidate will have experience within a Compliance environment and possess administrative qualifications. This is a part-time position, 24/25 hours per week (could be worked over 3,4 or 5 days), reporting directly to the Assurance Manager.

Owned by the Scottish Government, Glasgow Prestwick Airport directly employs more than 250 people and supports over 4,000 jobs across the aerospace cluster. Situated in the heart of Scotland’s aerospace industry we offer a diverse range of in-house aviation services providing vital connections to the rest of the world.

Job Scope:

As an Assurance Officer, you will provide day to day administration of tasks to assist the Assurance/Compliance department in maintaining compliance with aviation regulatory standards. You will be working within a culture of continuous improvement and operational efficiencies to meet the business needs.

Key Responsibilities:

Safeguarding

• To work in conjunction with MATE & Safeguarding Manager to support all aspects of safeguarding (inc. aerodrome obstacles, windfarm assessments, cranes, technical safeguarding) and maintain an effective database that logs all such activity and requests.
• Utilise the use of Aerodrome Safeguarding software tool.
• Build rapport and liaise with Local Planning Authorities.
• Support in administration and upkeep of Aerodrome AIP review and maintain an effective database that logs all requests.
• Support in the administration of the annual Aerodrome Survey with the Safeguarding Manager.

Safety Management

• Perform role as Assurance department document controller to include updating and issuing of compliance related forms and department instructions.
• To work in conjunction with Assurance Manager supporting all aspects of the Aerodrome Compliance Monitoring System and maintain an effective database that logs all audit reports.
• Manage the issuing of Airport Safety Notice (ASN) system by preparing and issuing notices and updating key contacts.
• Record, monitor and manage the department data recording.
• Prepare the Assurance department monthly report as necessary.
• Support the Assurance department Impact Assessment process.
• Update Redkite recording system and provide training reports as necessary.
• Provide administrative assistance in terms of minute taking, training presentations, monthly reporting.
• Support the Assurance Manager sin all aspects of Airport Safety Surveys.
• Attend and provide input at relevant internal safety committees / operational meetings.

Manuals / Plans

• Support in coordination of amendments and development of key operational Manuals and policy documents e.g., Aerodrome Manual / Contingency Plans.
• Support in the development of Special Event Plans and associated documents.
• Act as document controller for the key operational safety policy documents produced by the department.

Emergency Planning/ Contingency Planning

• Be responsible for supporting in all aspects of incident management.
• Provide support to Assurance Manager at emergency planning exercises before, during and after the event.
• Support in the logging of evidential evidence for emergency planning exercises in line with regulatory requirements.
• Support in development of necessary training packages and plans as necessary.
• Provide necessary administrative support on the production of the documents produced by the department to assist during an event.

Qualifications/Experience:

• Administration qualifications would be desirable.
• Experience in a Compliance environment would be desirable.

Abilities, Skills, Knowledge & Attributes:

• Excellent administration skills.
• Effective written and verbal communication skills.
• Excellent understanding of Microsoft office suite – Outlook, Excel, PowerPoint and Word.
• Minute taking skills.
• Excellent diligence and preparedness skills.
• Self-motivated, resilient, creative, and problem-solving skills.
• Show initiative and possess a “can do” attitude with a “problem identification - solution proposal” approach.
• Excellent communicator with the ability to challenge constructively.
• Be flexible to change priorities based on department and business needs.
• Team player working with all departments across the business campus.
• Excellent organisational and time management skills.

Salary will be dependent on experience and in addition you benefit from:

• Free onsite parking.
• Being auto enrolled into a pension scheme (after 3 months) - enhanced upon request.
• Access to our health cash plan (after 6 months).
• Staff discounts in partnership with Dufry World Duty Free.
• Bike2Work scheme (after 6 months).
• Learning and developing within a fast-paced aviation environment.
• Being part of a dedicated and friendly team.

Please note that to work at GPA you are required to:

• Comply with UK Right to Work checks and provide associated relevant documentation at interview.
• Confirm your identity by providing a copy of your passport or driving licence.
• Provide GPA with a complete five-year referencing history inclusive of all employment, self-employment, and education. Any gap period of 28 days or more must be covered by a personal reference to which you must also provide contact details.
• Upon request, provide a Criminal Record Check Certificate (Basic Disclosure) from Disclosure Scotland. This must not display any disqualifying convictions as detailed on the Civil Aviation Authority website.
• Where applicable, undertake a Counter Terrorist Check (CTC) and understand that deployment to any security related activities is conditional upon the satisfactory result of such a check.

We are proud to be a Disability Confident employer and are committed to applying equal opportunities at all stages of our recruitment and selection process. Reasonable adjustments will be made to our recruitment process to ensure that no applicant is disadvantaged.

Job Types: Part-time, Permanent
Part-time hours: 24/25 per week

Benefits:

• Additional leave
• Company pension
• Employee discount
• Free parking
• On-site parking
• Sick pay
• Wellness programme

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Prestwick: reliably commute or plan to relocate before starting work (required)

Work Location: One location