Project Support Assistant Leeds, England
Job description
Company Overview:
Westminster Controls has been designing, installing and commissioning Building Management Control Systems (BMS) since 1982, one of the first dedicated BMS companies in the UK. Westminster works in a large range sectors of such as: Retail, Commercial, Education, Healthcare & the Pharmaceutical industries.
Westminster offers turnkey BMS solutions to clients, from project conception, design, development and installation; through to commissioning and subsequent maintenance. Westminster Controls Engineers’ offer unbiased technical support and advice, utilising their knowledge and experience to provide the perfect solution.
Job Description:
You will be involved in supporting the project managers, engineers and other members of the administration team in sucesfully delivering our projects and service works. Your role will involve:
a) Organising, controlling and maintaining stock.
b) Sorting deliveries and keeping them organised within the stores - as well as keeping your stakeholders informed of their deliveries.
c) Developing and maintaining management systems.
d) Liaising with clients and engineer to order parts and spares on time.
e) Organising the delivery and tracking of equipment and products to customers
f) Organise the return of surplus or faulty goods to suppliers.
g) Answering the Telephones
h) Collating Operating Manuals
i) Producing Commissioning & Test reports
j) Creating invoices or applications on a monthly basis by working with the Project & Service Managers
k) Engineer Planning by use of an Outlook Calendar
Our Business Administration Apprenticeship programme will support you in gaining experience across our business by providing you with the opportunity to work on many exciting projects across the UK.
We will support you with a tailored programme allowing you to progress within the company and to support the development of your potential. We will support this with the required training and mentoring by internal staff and external trainers who will help to teach you the art of Business Administration.
Key Criteria:
1. Keen to learn and progress within the company.
2. General and Personal management skills.
3. Ability to work both alone and as part of a team.
4. Time management and budgeting
5. Technical Knowledge and know how
Roles & Responsibilities:
1. Keen to learn and progress within the company.
a) As part of your apprenticeship, you will be spending part of your time learning new skills & technologies. You will need to learn to apply these skills within your role.
b) Part of your training will be on external courses with various suppliers across the country.
c) Part of your development will be working with our Admin team, Engineers and Project Managers on projects across the country.
d) As your skills develop you will be able to progress within the company from an Apprentice Support Administrator to Administrator and potentially on to Project Management and above.
e) You will be given a good knowledge of Health & Safety legislation and company Policies & Procedures, and you will be expected to work safely within these guidelines.
f) You will need to keep up to date with technological and environmental developments within our industry.
2. General and Personal management skills.
a) General management skills including the ability to act with integrity, arrange personal workloads, use sound judgement, drive for results and focus on customer needs.
b) Ability to communicate and liaise with both customers and other employees within the company.
c) Ability to focus on site based customer requirements.
d) Must be able to work under own initiative.
e) Must be able to manage designated workloads.
f) Provide technical assistance to both customers and colleagues.
3. Ability to work both alone and as part of a team.
a) Ability to communicate and work with other employees
b) Be able to work under own initiative.
4. Time management and budgeting
a) Efficiently and accurately complete the tasks within the allocated timescales.
b) Ensure Time sheets are accurately recorded and presented to accounts on time.
5. Technical Knowledge and know how
a) Working knowledge of Microsoft Office.
b) Good I.T. Skills.
c) Good Telephone skills
Location:
Based within the Leeds office and customer sites around the country.
Practical requirements:
The role may involve: -
- Extensive travel throughout the UK with overnight stays as required.
- Flexible working
Competencies
- Eager to learn and develop new skills
- Excellent IT skills
- Good time keeping and smart appearance
Required:
- Flexible approach
- People skills
- Organisational skills
- A driving license or currently learning to drive would be a great benefit.
Job Types: Full-time, Permanent, Apprenticeship, Graduate
Salary: £5.00-£6.00 per hour
Benefits:
- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Sick pay
- Wellness programme
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
COVID-19 considerations:
All customers and visitros are requried to wear a mask. Staff are asked to wear a mask when not at their work area.
Ability to commute/relocate:
- Leeds LS10 1PG: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have a driving license or are you currently learning to drive?
- What interests you in becomming a Support Administrator?
Education:
- GCSE or equivalent (required)
Work authorisation:
- United Kingdom (required)
Willingness to travel:
- 25% (preferred)
Application deadline: 12/12/2022
Expected start date: 05/12/2022
