Project Operations Coordinator London, England
Job description
We are looking for a Project Operations Coordinator to join our UK Project Operations team on a full-time permanent basis. The role will be available with hybrid working (minimum of 2 days in the office) and can be based in one of our UK offices (Bath, Edinburgh, Leeds, London, or Manchester).
You will assist the Project Operations Manager (POM), Job Leaders and Project Directors within their designated groups (cost centres) with the accurate resourcing, planning and financial reporting of Engineering projects within the UK business unit, to ensure consistency of approach and to identify, manage and mitigate our exposure to risk.
- Job Description
(PDF, 99.49kb)
If you would like the opportunity to provide hands on commercial and operational support to the engineering teams, with primary focus on Specialist Consulting disciplines and the wider Project Operations team, then we would like to hear from you.
Key duties:
- To maintain an accurate representation of financial performance across teams and projects, through the regular update of information in our ERP (Vantagepoint).
- To support the Project Operations Managers with their management of the commercial performance of engineering teams, through the reporting and review of data from our ERP.
- To build and maintain strong relationships with key stakeholders both within the engineering teams and the Project Operations community and works as part of these teams.
- To hold a good understanding of Buro Happold systems and processes with a view to becoming a super user for those internal systems used within the role, and to provide guidance and champion best business practice.
- To commit to learning and applying new skills with support and guidance of the Project Operations Managers, and to keeping up to date with new technical developments and tools.
Project Setup
- Support Job Leaders to populate their own resource plans; ensure plans are populated.
Project Maintenance
- Support the POM with the review of job performance in the cost centre.
Project Accounts
- Assist POM with task relating to project accounts reviews at month end.
Future Work
- Maintain bids (checking start dates, fees and probabilities) and ensure missing data is completed, contacting others in the project team as necessary.
Job Leader Reviews
Support Job Leaders with adjustments to plans through use of reporting and interactions with them.
Resource Management
- Support POM and engineering team in ensuring capacity report (RUBO) is up to date and accurate (specific attention to In Pursuit plans starting in month).
Training and Support
- Provide ad hoc ERP support/assistance/training/reporting.
Reporting
One-off data/report requests or collation as and when needed.
Your skills and experience:
- Degree or similar qualification or commensurate vocational background in a relevant field (Business Management, Finance, Project Management).
- Numerate, with excellent analytical skills.
- Excellent verbal and written communication skills.
- Comfortable talking to a variety of stakeholders and able to pick the appropriate approach.
- Experience of working within a professional services organisation.
- Comfortable with data systems, reporting and databases.
Benefits:
- Discretionary annual bonus.
- Generous holiday entitlement of 25 days per annum, exclusive of Bank Holidays.
- International working and flexible holiday.
- 3pm finish on the last Friday of the month.
- Company Pension Scheme.
- Life Assurance and Income Protection.
- Enhanced family friendly leave policies.
- Professional subscriptions.
- Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance, corporate discounts.
A full job description is attached for your review. #LI-CO1 #LI-Hybrid
Interested? Intrigued? Inspired?
Join us to find out what you’re really capable of.
Buro Happold value flexible working as an important part of the way we work. We welcome applications from those who are seeking flexibility in their careers.
We wish to create a team that is fully inclusive, and welcome applications from those who are seeking flexible or part-time working. If you have any specific requirements that would enable you to take this role, we would be keen to explore this with you.
Be you at Buro Happold
Buro Happold is proud to be a practice of a diverse range of professionals. We actively promote inclusivity to enable every individual to reach their full potential, the more inclusive we are the better our work will be.
We are working to change the lack of representation of minority groups in the built environment, and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
