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Management & Program Analyst (Project Manager)

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration

Veterans Health Administration

*** You must apply to this position on USAJOBS by copying this link to your browser: https://www.usajobs.gov/job/730304300***

Summary

The position serves as a Project Manager and will directly report to the Chief Health Informatics Officer (CHIO), within Clinical Informatics, VA Convergence Center, Office of the Chief of Staff, located at VA Palo Alto Health Care System.

This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Federal employees - Competitive service

Current or former competitive service federal employees.

Individuals with disabilities

Internal to an agency

Current federal employees of this agency.

Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

Military spouses

Peace Corps & AmeriCorps Vista

Veterans

Clarification from the agency

This is open to current, permanent employees of the Department of Veterans Affairs; CTAP eligible, current, permanent federal employees; ICTAP eligible; Schedule A eligible and other status eligible.

Duties

The primary purpose of this position is to manage, plan, develop, coordinate, facilitate, implement, and sustain the performance of Clinical Informatics projects, meeting VISN and National program mandates/requirements, and implementing Electronic Health Record Modernization (EHRM) and the delivery of quality health care services to our Veterans.

Major duties and responsibilities include, but not limited to:

• Responsible for organizing and collaborating with cross functional teams at VAPAHCS for requirements gathering, to provide needs analysis, prioritization, development roadmaps, risk mitigation, testing, and deployment strategies for informatics projects/EHRM.
• Responsible for project execution, plans and implementation for VAPAHCS system wide projects.
• Coordinating and installing necessary updates and upgrades to these software systems as required.
• Collaborate with key stakeholders throughout the organization and lead the creation of user centered designed improvements as well as positive change initiatives.
• Leading user adoption and change management initiatives related to these systems.
• Experience working on software systems in a healthcare system and experience collaborating with healthcare staff.
• Communicating and responding to enhancement requests, to identify needs and create solutions for VAPAHCS.
• Demonstrates in-depth knowledge of health systems information programs and technology initiatives sufficient to make sound program recommendations supporting VAPAHCS goals and objectives.
• Plans the facilitation of stakeholder meetings and occasional conferences.
• Performs special projects of an analytical, evaluative, technical and/or developmental nature for which there are often no established processes or methods.

Location: Palo Alto, Ca

Salary: $121,873 - $158,432 per year

Pay Scale & Grade: GS-13

Work Schedule: Monday - Friday, 8:00 am to 4:30 pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Management & Program Analyst (Project Manager)/PD02743O
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/16/2023.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Selective Placement Factor: This position includes one Selective Placement Factors (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration.

• The Selective Placement Factor for this position is: Possession of Project Management Professional (PMP) certification or equivalent

You may qualify based on your experience as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

• Manages and coordinates geographically distributed projects from the inception of the project selection process, to project closeout, to ensure their success; Develops appropriate project documentation including (but not limited to) Clinical Consideration, Quality Management and Accreditations, Business Case, Project Management Plans, Risk Management Plans, Communications Plans, Budget and Acquisitions Plans, Planning and Governance, and change requests; Coordinates with chiefs, managers and technical specialists from key installation elements to develop quality project plans to resolve serious business situations; Applies a broad range of quality improvement knowledge and experience to include program/project management, healthcare delivery and clinical understanding, business processes definition and redesign, business case methods and measures, and customer satisfaction assessment and measurement; Serves as internal consultant to leadership on specific quality improvement and organizational development projects such as aligning organizational processes and reinforcing new practices..

You will be rated on the following Competencies for this position:

• Administration and Management
• Communications
• Project Management
• Quality Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some physical effort may be required, e.g., walking, standing, carrying light items such as manuals or briefcases, or driving or traveling by motor vehicle. Incumbent must have the ability to work within an environment of conflicting deadlines and. shifting priorities. Incumbent may be required to work evenings and weekends, as well as perform infrequent overnight travel to meetings and conferences.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Job Type: Full-time

Pay: $121,873.00 - $158,432.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Palo Alto, CA 94304: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• You must apply to this position on USAJOBS by copying this link to your browser: https://www.usajobs.gov/job/730304300
• You must be a U.S. Citizen

License/Certification:

• PMP (Required)

Work Location: In person

Apply Here

About VA Mountain View Center

Revenue: Unknown / Non-Applicable
Size: 1 to 50 Employees
Type: Company - Public