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Job objectives and responsibilities

• Reporting directly to the Project Manager assisting with the administrative support to ensure all related documentation is issued. returned, checked, and updated in the relevant health and safety file, for handover at the end of the project.

Main duties

• Issue related documntation

• Print off monthly reports

• Recording of jobs

• Raising /Approval of purchase orders/invoices and uplifts, printing off approve to pay schedules for PM review.

• Provide support to site engineers

• Obtain quotes from suppliers

• General filing of documents & printing/collating

• Collate & type engineers reports & commissioning sheets

• Issuing health & safety documents and certificates to clients when required

• Administer warranty orders and returns when required

• Log non conformities when required

• Up keep of tender/project tracker

• Type equipment schedules/ work programmes

• Collate all documentation pertinent to health and safety and site files

• Managing diaries

• Maintain Project Database

• Updating drawing register/Issue

• Log enquiries

• Request Drawings

• Download Asbestos registers for each site when required.

• Take and type minutes at meetings

• Creating sub con order templates

Person Specification

• Well organised
• Motivated
• Team player willing to work with others.
• Good IT & communication skills essential
• Polite telephone manner.
• Experience with customer service would be beneficial.