Project Manager London, England
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About the job
Job summary
The responsibilities for the Department for Science, Innovation & Technology for 2023 are as follows:
- Positioning the UK at the forefront of global scientific and technological advancement
- Driving innovations that change lives and sustain economic growth
- Delivering talent programmes, physical and digital infrastructure and regulation to support our economy, security and public services
- R&D funding
For 2023, our priorities are:
- Optimise public R&D investment to support areas of relative UK strength and increase the level of private R&D to make our economy the most innovative in the world.
- Promote a diverse research and innovation system that connects discovery to new companies, growth and jobs – including by delivering world-class physical and digital infrastructure (such as gigabit broadband), making the UK the best place to start and grow a technology business and developing and attracting top talent.
- Put our public services – including the NHS and schools – at the forefront of innovation, championing new ways of working and the development of in-house STEM capability to improve outcomes for people.
- Strengthen international collaboration on science and technology in line with the Integrated Review, and ensure our researchers are able to continue to work with leading scientists in Europe and around the world.
- Deliver key legislative and regulatory reforms to drive competition and promote innovation, including the Data Protection and Digital Information Bill, the Digital Markets, Competition and Consumer Bill and our pro-innovation approach to regulating AI.
- Pass the remaining stages of the reformed Online Safety Bill to keep British people, especially children, safe online.
Our Inclusive Environment
We are building an inclusive culture to make the Department a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.
We offer first-class flexible working benefits, excellent employee well-being support and a great pension. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.
We actively welcome applications from anyone who shares our commitment to inclusion. We will fully support candidates with a disability or long-term condition who require adjustments in our recruitment process.
Find Out More
We regularly run events where you can find out more about the department and tips for the application process. You can sign up for upcoming events here: https://www.eventbrite.com/o/department-for-science-innovation-and-technology-68197049923
You can also follow our LinkedIn Careers Page: https://www.linkedin.com/showcase/dsitcareers/
Job description
The role and our team
The Matrix Programme is a transformation initiative involving the Cabinet Office, Department for Science, Innovation and Technology (DSIT), Department for Culture Media and Sport, Department for Education, Department for Health and Social Care, Department for International Trade, Attorney’s General Office, and HM Treasury.
It is a unique cross-government collaboration that will unlock simpler, better, and more joined up working by bringing together the systems, processes, and ways of working for key government functions such as HR, Finance and Procurement, commonly known as Shared Services.
The Programme is part of the Shared Services Team, a fantastic team enthusiastic about improving the existing shared services experience for BEIS and its partners whilst working to deliver the strategic objectives of the new Government Shared Services Strategy!
We will deliver the Government's three overarching objectives for shared services:
1. Better experience for all users - intuitive systems that are easy to use and mobile-enabled.
2. Efficiency and value for money - better systems and services which support productivity and seek to reduce costs.
3. Standardised processes and data - support interoperability, making it easier to understand and compare corporate data.
Person specification
Key responsibilities
Short Summary
This role of Project Management provides support and insight to the project and acts as the source of all project/programme information. You will have a confirmed background in PPM methods with an eye for detail to make sure things happen when needed. You will need excellent interpersonal skills for presenting updates to different audiences.
If you thrive in periods of transformation, then this is an exciting opportunity for you!
- Delivery – Create and lead the project to deliver the agreed outcomes within time, cost and quality constraints.
- Project Management – Day to day management of the project and the project team.
- Set project controls.
- Design the project/ workstream structure appropriate to stage.
- Select and apply appropriate delivery methodologies.
- Business Case – Coordinate development of the Business Case
- Budget – Track delivery within budget for Workstream
- Resources – Schedule / manage resources to deliver the project/ workstream. May work independently or with a small team.
- Benefits Realisation – Ensure benefits are identified, understood, measured, tracked and owned. Monitor longer term delivery of benefits against the Business Case.
- Stakeholder Management – Identify key stakeholders and develop effective relationships, working alongside the Change & Engagement team.
- Risks & Issues (including Assumptions and Dependencies) – Identify and monitor project risks and issues (RAID) on behalf or project/ Workstream. Develop mitigating actions and escalate as appropriate.
- Governance – Provide key reports and support effective governance and decision making.
- Assurance – Support or set appropriate project/ workstream assurance.
- Change Management – Ensure Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders.
- Guidance & Support – Seek appropriate support, guidance and coaching from the project community. Show commitment to personal development. Promote effective individual and team performance.
- Project Performance & Controls – Build Project Plan and apply appropriate project principles to deliver stated objectives. Identify and set appropriate Project Controls. Track and report delivery against milestones.
Skills and experience
The ideal candidate will have:
Effective communication and engagement skills – the project supports a wide range of activities, building and maintaining relationships with colleagues at all levels, offering constructive challenge when required.
- Prioritisation skills – the ability to manage multiple work activities and to change priorities quickly as required.
- Applicants will ideally have experience of working in a shared service environment, but this is not essential to the role.
- Previous involvement in a project covering Corporate Services, particularly HR, Finance, Procurement or Digital would be useful.
- Previous experience of project managing Business Analysis, functional design, technology, and data streams of work would be useful.
Desirable skills
It would be desirable to hold one of the following qualifications:
- APM Project Fundamentals APM Project Management Qualification
- Prince2 / MSP qualification
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Delivering at Pace
- Working Together
Technical skills
We'll assess you against these technical skills during the selection process:
- Stakeholder Engagement and Communication
- Planning
Benefits
The Department for Science, Innovation and Technology offers a competitive mix of benefits including:
- A culture of flexible working, such as job sharing, homeworking and compressed hours.
- Automatic enrolment into the Civil Service Pension Scheme, with an average employer contribution of 27%.
- A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
- An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
- Access to a range of retail, travel and lifestyle employee discounts.
- A hybrid office/home based working model where staff will spend a norm of 40-60% of their time in the office (minimum of 40%) over a month with flex dependent on balancing business and individual need.
Things you need to know
Selection process details
As part of the application process you will be asked to complete a CV, personal statement and a number of behavioural statements.
Further details around what this will entail are listed on the application form.
Please use your personal statement (in no more than 750 words) to outline how you meet the skills and experience outlined in the personal specification part of the job advertisement.
Candidates will be sifted on behavioural statements, CV, and personal statement.
In the event of a large number of applicants, applications will be sifted on the lead behaviour statement (Changing and Improving).
Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
The interview will consist of behaviour and technical questions.
Sift and interview dates
Expected Timeline subject to change
Sift dates: from 26/09/2023
Interview dates: from 03/10/2023
Interview Location: MS Teams.
Candidates are asked to note the above timetable, exercising flexibility through the recruitment and selection process
Further Information
Reasonable Adjustment
We are proud to be a disability confident leader and we welcome applications from disabled candidates and candidates with long-term conditions.
We fully support adjustments throughout our recruitment process and we encourage candidates to discuss their adjustment needs by emailing the job contact which can be found under the contact point for applicants section.
We do not have an exhaustive list of adjustments that we support but just some examples include additional time to complete your application form, behaviour questions up to 72 hours prior to interview and having extra time at interview.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
If successful and transferring from another Government Department a criminal record check may be carried out.
New entrants are expected to join on the minimum of the pay band.
A location based reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to the Department for Science, Innovation and Technology from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility https://www.childcarechoices.gov.uk
DSIT does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).
DSIT does not currently hold a sponsorship licence and cannot offer Visa sponsorship to candidates through this campaign.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service / Disclosure Scotland on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email [email protected]
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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Contact point for applicants
Job contact :
Recruitment team
