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Job Title: Project Management Coordinator
Job Purpose: Support the development and quality of MapAction’s Project Management function
Location: Hybrid with monthly travel to Chinnor, Oxfordshire
Salary: £33,056 per annum (pro rata) - Salary graded as 4a Snr Coordinator
Contract: Full time, substantive position (4 days a week also considered)
Reports to: Head of Monitoring, Evaluation, Accountability and Learning
Line management: None. Potential for line management in the future

The Opportunity

The Monitoring, Evaluation, Accountability and Learning function within MapAction has grown significantly over the last few years and we plan to expand this further as part of our next strategy.

We have a vision to deliver a level of quality in our internal project management which matches the same repeatable, consistent high quality we have in our emergency response work.

As part of our commitment to quality programming, we are looking for a dynamic, solution focussed Project Management professional, experienced in developing and supporting good practice project management to ensure the quality of programme delivery.

We work with multiple global partners and a varied group of expert volunteers and colleagues. This is a role that will co-create, collaborate, lead and deliver! It is an opportunity to work in solidarity with the growing global community of geospatial users for humanitarian action.

Why MapAction?

MapAction is a leading humanitarian mapping charity delivering information services and products to enhance decision making in disasters and conflicts. In collaboration with our partners, this mapped information helps responders understand vulnerabilities and target their response effectively, contributing to saving lives and minimising suffering. We work through a team of skilled volunteer professionals and a small paid staff team.

We have built a strong reputation in the humanitarian sector and are a technical partner of the United Nations, Non-Government Organisations and Civil Society Organisations, the Red Cross, Red Crescent Movement, regional entities and national authorities.
The humanitarian sector is evolving, and technical expertise such as GIS, mapping, information management, data processing and visualisation are becoming increasingly utilised for improving decision making in complex humanitarian response. MapAction and our partners are uniquely positioned to provide technical expertise in support of this.
We have an exciting and ambitious new strategy which will see us help reduce vulnerability in emergencies for those at greatest risk through supporting local technical and emergency leadership and promoting the exchange of well analysed data.

About you

You are a doer, passionate about helping organisations adhere to high quality project management across the entire project life cycle. Experienced in the theory and practice of project management and comfortable using technology to support the planning, monitoring and delivery of project elements, you are skilled at building strong working relationships with your interpersonal skills. You are comfortable taking the initiative, problem solving and developing incremental improvements to processes and workflows, as well as supporting and coordinating with others to adopt improved ways of working.
Your preferred style is co-creating but you can take the lead to get things done and will enjoy working closely with a wide range of colleagues in the MapAction membership to ensure our projects are managed to the highest standards. You share the MapAction ‘can-do’ attitude, rooted in our volunteer values. You relish a challenge and like us, feel excited about the future and what we can achieve together. You want to work in a diverse organisation that is concerned about minimising its environmental impact, and cares about everyone in the team. Be assured, you will be supported in your role as you grow.

What will you do?

You will be key in the development of our project management function, delivering incremental improvements to our existing project management systems and processes and supporting the wider team in their day to day management of projects. You will work with people across the organisation to understand how project management can be strengthened and contribute to the internal training for our team of technical specialists.

Main Responsibilities

• Provide recommendations for improved project management practice across People, Processes and Systems
• Provide cross-organisational, fit for purpose guidance and support for high quality project management to upcoming and live projects
• Work with Income, Innovation and Technical, and Programme and Partnership teams to determine project scopes, timings, resourcing and delivery requirements
• Incrementally improve the use of the systems and tools which enable project management
• Maintain oversight of the consistency of following good quality project management approaches
• Provide timely updates on project status and early warning and troubleshooting when project delivery is at risk
• Contribute to institutional and internal reporting

Key Competencies (E- Essential D- Desirable)

We have identified some essential competencies but, in understanding the role, you might have skills and experience we did not think of to supplement this list. If you think you do, please tell us about them. This role includes opportunities to develop and grow your competencies over time.

Essential:

• Strong familiarity with project management, including software, tools, methodologies, and best practices
• Experience seeing projects through the full life cycle
• Proficiency working collaboratively online
• Strong interpersonal skills, with the ability to build relationships and engage others to adopt new systems and ways of working
• Resourcefulness and proven ability to solve problems creatively
• Commitment to working with volunteers
• Strong commitment to MapAction’s mission and values

Desirable:

• Qualifications in Project Management Professional (PMP) certification or equivalent, or significant experience in lieu of formal qualifications
• Proven ability to complete projects according to outlined scope, budget, and timeline
• Experience with results monitoring
• Excellent communications skills with the ability to coordinate with multiple stakeholders
• Comfortable with managing multiple demands on your time
• Excellent IT skills and experience of Microsoft Office, google applications and electronic record keeping (Salesforce) or demonstrable ability to learn these
• A full driving licence and vehicle
• Humanitarian knowledge/ experience

Additional Information

• This is a Hybrid position and you will be expected to attend some weekend training events throughout the year (camping at various venues around the UK). Travel expenses are paid and reasonable time off in lieu provided.
• Required to work remotely from the office and to attend team days near the MapAction office in Oxfordshire once a month at own expense.
• 30 days holiday (pro rata) with a workplace pension and also paid training opportunities to help further your career.
• Must have the right to live and work in the UK - MapAction is unable to consider candidates who do not already hold appropriate permissions and can not help facilitate a relocation.
• Salary graded as 4a Senior Coordinator -Salary Banding £33,056 - £35,700 (pro Rata if less then 5 days a week)
• Part time of 4 days a week will be considered, please state when applying if you would like 4 or 5 days a week.

This is an important role in a small, highly specialised charity and an appreciation of, and affinity with the humanitarian purpose of the charity is essential, as well as a willingness to take up additional tasks outside of the normal role when needed.

Equal Opportunities Policy
MapAction is an Equal Opportunities employer. All employees have a personal responsibility to promote and support measures designed to create a working environment which is free from harassment or discrimination on the grounds of gender, marital status, family status, age, race, religion, disability, sexual orientation, membership of the Travellers community or HIV&AIDS status.

This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the responsibilities in accordance with the performance review process.

How to apply
Applications can be submitted via GoHire with the subject header “Project management coordinator application”.

Proposals should consist of:

• A cover letter of no more than two pages, outlining your reason for interest in the role and how your experience matches the key competencies.
• A CV

The closing date for applications is Friday the 10th of March, 2023. MapAction reserves the right to close applications before this date so we urge you to apply as soon as possible, we will be interviewing on a rolling basis.