Project coordinator(s) - Government Campus Newcastle upon Tyne, England
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Job summary
We have two interesting and varied Project Coordinator roles based in the Campus and Curriculum Team within the Government Skills and Curriculum Unit (GSCU).
The Campus and Curriculum team is at the heart of the GSCU, owning and developing the Curriculum for Government, designing and implementing a range of interventions focused on developing the core and specialist skills of all civil servants, and developing transformative commercial and digital solutions to enable this critical work.
GSCU is responsible for creating a Campus for learning. This includes:
- The core skills any civil servant will need to do their job well;
- The knowledge unique to the civil service context;
- Consistent line management training for managers at every level and support for leaders of large teams and delivery programmes;
- Deep professional expertise with greater emphasis on the demonstration of capability; and
- Understanding of the context in which we work.
One of the Project Coordinator roles will be based in the Campus team supporting the Learning Frameworks 2.0 project (LF2.0) The current Learning Frameworks contracts are in place until October 2025 and the project to identify their replacement is known as Learning Frameworks 2.0.
The other Project Coordinator role will be based in the Curriculum team supporting projects across the Curriculum, such as Civil Service induction. For more information on induction see the link below:
https://www.gov.uk/guidance/register-for-an-induction-to-the-civil-service
Both Project Coordinator roles provide the opportunity to shape the central learning provision for all Civil servants.
Job description
Campus team
Learning Frameworks 2.0 (LF2.0) Project Coordinator:
A central part of the offer that GSCU provides across government is the Learning Frameworks (contracts with KPMG and EY) that provide much of the formal training across the Civil Service. The Learning Frameworks contracts are in place until October 2025 and the project to identify their replacement is known as Learning Frameworks 2.0.
The Learning Frameworks 2.0 contract value is estimated at around £900 million over the course of its 8-year lifetime. Learning Frameworks 2.0 will provide L&D/training to the majority of civil servants, covering a majority of the departments, functions, professions and their associated Arms length bodies (ALBs). It will support the capability development of the wider public sector.
This is an exciting opportunity to join a small project team managing a high-profile Government People Group project.The Project Coordinator will work closely with the Project Manager, Project Director and work stream leads to ensure the project is on track, risks are identified and mitigated against, assurance reporting is coordinated and to provide secretarial support.
The Project Coordinator will work closely with other Campus and Curriculum Team colleagues, to ensure that dependencies are being managed effectively and provide cross-project support where necessary.
Curriculum team
Project Coordinator:
In this role, you will support projects across the Curriculum Framework, such as Civil Service Induction and learning programmes around working in government.
You will work with individuals and networks across government to understand demand, capture examples of good practice and help develop ambitious and innovative L&D programmes, including Induction to the Civil Service. Building awareness and understanding of our programme of work with colleagues across the Civil Service through communication and engagement activities is an important part of this role.
The role requires the ability to work confidently with colleagues at all levels on capability issues, developing genuine partnerships. This is a great opportunity to develop your L&D expertise and build your own networks across the Civil Service.
You will also be analysing the volume data from the induction courses and putting forward recommendations for continuous improvement.
General responsibilities across projects will include project planning, support on stakeholder engagement and learning design, user research, implementation of evaluation strategies and internal and external communications.
Person specification
Key responsibilities for both roles
- Working closely with work stream leads to maintain a governance forward look, ensuring the appropriate governance mechanisms are used for project decisions. Remain aware of other Campus and Curriculum/ wider Government People Group (GPG) governance forums to support this forward planning.
- Coordinating planning activities, including ensuring the milestone plan and work stream plans are accurate and up to date, supporting on dependency management and supporting with risks and issues.
- Building and maintaining strong relationships with various stakeholders, including board members, work strand leads, the project SRO, senior sponsor and project team members.
- Lead on information management and data quality control for the project.
- Delivering a quality service for stakeholders
Key responsibilities for Project Coordinator (Campus team)
- Leading on governance for the project, carrying out a high-quality secretariat function for the Project Board and Internal Board, including: producing consistent minutes, actions and agendas; commissioning high quality papers; ensuring papers are shared in advance of the meeting (timelines for this vary); producing timely minutes; ensuring the right items are taken to the right meetings; building relationships with board members, chairs and presenters; and ensuring the smooth running of the meeting.
- Lead on reporting for the project, including the coordination of: monthly internal dashboards that provide oversight of workstream activity, risks and milestones; and support with quarterly reporting in line with IPA’s Government Major Project Portfolio (GMPP) returns.
Key responsibilities for Project Coordinator (Curriculum team)
- Ownership of content within the Civil Service induction course, ensuring a quality product for learners.
- Programme management support for the Induction to the Civil Service online course, working with cross-Whitehall stakeholders and delivering online training for 10,000+ civil servants annually.
- Delivery support to the wider Curriculum team on online and hybrid learning (e.g. Parliamentary and writing skills courses).
- Part of the FutureLearn (a social learning platform) support team, business partnering with departments and professions to help them get the most from the platform.
- Evaluating the impact of the induction courses
- Taking a lead role in delivering communication and engagement activities.
Essential criteria
- Experience of projects that involve multiple stakeholders and are iterative, evidence-driven, and demand strong problem-solving skills
- Confidence in working with a broad range of stakeholders
- Using data and evidence to support recommendations and test impact (analytical and evaluation skills)
- Excellent communication skills, both written (drafting of briefings and communications content) and in face-to-face engagement with partners to build confidence in your ability to delivery
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Seeing the Big Picture
- Delivering at Pace
- Communicating and Influencing
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know
Selection process details
Application process
As part of the application process you will need to submit:
- A name blind CV outlining your skills and experience
- The following behaviours (250 words)
- Working together
- Seeing the bigger picture
- Delivering at pace
- Communicating and Influencing
Selection process
During the sifting process we will use the information provided in your CV and behaviours to assess your experience and skills against the criteria for this role. Should a large number of applications be received, an initial sift may be undertaken using the CV and lead behaviour (Working together).
At interview you will be assessed on behaviours and strengths.
Expected timeline (subject to change)
Expected sift date – w/c 14 August
Expected interview dates – w/c 13 September
Interview location - remote/virtual
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Services via [email protected] as soon as possible before the closing date to discuss your needs.
- Complete the assistance required section in the 'Additional requirements' page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further information
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at: https://www.childcarechoices.gov.uk.
A reserve list will be held for a period of 12 months, from which further appointments can be made.
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service /Disclosure Scotland on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email [email protected]
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service at: [email protected].
If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission at: [email protected].
For further information on the Recruitment Principles, and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
