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Job description

Project Coordinator

Permanent Contract
Job Ref: V464
Hours/Days per week: 35 hours per week
Salary: £25,000 - £26,791
Start date: ASAP
Location: Merton, London
Closing date: 10th September 2023
Interview date and Location: W/C 11th September, online

Volunteering Matters

At Volunteering Matters we use volunteering's unique power to bring people together and build stronger, more resilient communities across the UK. We bring people together to resolve some of society's most complex issues. From social isolation and loneliness; improving health and wellbeing; building skills, confidence and opportunity; to ensuring young people can become change makers in their community, the impact that we make is great. People-led and impact driven, we're a national charity that is deeply embedded in local areas across the UK.

Grandmentors

Grandmentors is an innovative volunteering project where older volunteers (aged 50+) use their lifetime of skills and experience to support and mentor vulnerable young people leaving the care system. These young people often need a guiding hand and role model to support them to find work, continue their education or begin training - ultimately giving them the skills and self-belief to lead successful and independent lives.

Volunteers meet with a young person regularly to boost their confidence and work towards goals, which are unique to each young person.

Role Purpose

To effectively establish and deliver all aspects of our new Grandmentors project in Merton, ensuring it achieves its aims, objectives, outcomes, and targets. The post holder will work alongside the Leaving Care team within Merton Council and with local volunteers to ensure that we improve and empower the lives of care leavers (aged 16-25) through the unique power of inter-generational mentoring.

Key Duties & Responsibilities

• To effectively deliver the service to ensure the project meets its agreed targets and millstones.
• Maintain effective relationships with stakeholders and local authority staff at a day-to-day level.
• To ensure volunteers are recruited, appropriately trained, and supported in their role; this will involve processing volunteer expenses, DBS checks and maintaining databases.
• To ensure regular communication between project staff and volunteers is maintained and that regular supervision for volunteers is provided.
• To work with your line manager to ensure project expenditure is in line with the budget. To maintain accurate administration for all aspects of the project.
• To maintain accurate records on all aspects of the project and submit data onto a secure database.
• To manage and maintain effective monitoring and evaluation records to capture impact and outcomes and ensure contractual compliance.
• To implement and maintain appropriate risk assessment management processes.
• To prepare regular impact and progress reports for both internal and external purposes.
• To develop relevant information to promote and raise the profile of Volunteering Matters locally. To promote and adhere to Volunteering Matters Equality and Diversity Policy and all other Volunteering Matters policies which relate to the work of Grandmentors.
• To contribute to joint working and teamwork across Volunteering Matters.

Skills

• Excellent written and verbal communication skills.
• Excellent organisational skills and the ability to prioritise a demanding and developing workload.
• Evidence of good administrative and IT skills and the ability to maintain project monitoring and administrative records.
• Ability to build and maintain effective working relationships with colleagues, volunteers, young people, and partners.
• Ability to assess risk and carry out risk assessments.
• The ability to motivate, enthuse and empower yourself and others.

Qualifications

Relevant experience and values alignment is more important for this role than specific qualifications.

This role requires an enhanced DBS check which will be undertaken with the successful candidate before starting.

Location

There is an expectation to travel across Merton regularly in the role therefore requires someone based within London. With a flexible working policy, the postholder can be based from home or within Merton Council offices. The postholder will need internet access to enable remote working. LT. equipment and infrastructure will be supplied.

DBS/ PVG

This role requires full DBS/ PVG clearance.

Our Values & Way of Working:

In all that we do, we embrace a philosophy of ‘Freedom within a Framework’ and are guided by our values: Empowering, Inclusive, Compassionate, Positive & Straightforward.

This job description is intended to include the broad range of responsibilities and requirements of the post. It is neither exhaustive nor exclusive but while some variations will be expected, these will be at an appropriate level for the role.

Diversity & Inclusion

Volunteering Matters welcomes all applicants and are keen to ensure our team reflects the diversity of the UK and the communities we serve. We encourage applications from disabled, LGBT and Black, Asian and Minority Ethnic backgrounds, along with candidates with any protected characteristics and from disadvantaged groups.

Disability Confident & Reasonable Adjustments:

We guarantee to interview anyone with a disability whose application meets the minimum criteria for the role. Please provide evidence in your application, which demonstrates that you meet the level of competence required in the “Experience/Skills” section of this advert.

To be considered for a guaranteed interview or to discuss any reasonable adjustments during the process, please state this in your application or contact our HR team for more information.

We have also committed to the following pledges which positively encompass our recruitment and selection processes and methodology: The Promise, Show The Salary, Salary History.

GDPR Statement

If you apply for a role with us, we will retain your contact details including your name, address, email address and phone number to help us manage your application for up to 6 months.  We will not use your personal data for any other purpose or share it with any third party. You can contact us at any point to update your personal information or ask us to delete it from our records.

Job Types: Full-time, Permanent

Salary: £25,000.00-£26,791.00 per year

Benefits:

• Cycle to work scheme
• Flexitime
• Life insurance
• Sick pay
• Unlimited paid holidays
• Work from home

Schedule:

• Flexitime

Work Location: Hybrid remote in London

Reference ID: V464