Project Coordinator Remote
Job description
Are you looking for a move to a challenging yet rewarding role as part of a supportive, person-centred organisation?
If you are a dynamic, hard-working and flexible professional with excellent communication and administration skills, we’d love to give you the opportunity to impress us with your knowledge, experience and abilities.
Psychiatry-UK is all about people and we embrace and celebrate diversity within our workforce.
We will expect you to work hard, achieve and exceed goals and be dedicated to our vision, purpose and values. In return, you will receive a generous salary, home-working bonus and comprehensive training and mentor support.
The Company
Psychiatry-UK LLP is the leading provider of online mental health services in the United Kingdom, made up of a large chamber of consultant psychiatrists, nurse prescribers and non-clinical support services, assessing and treating 2000+ patients each month within the NHS and private sector across all age groups.
Job Summary
We are seeking highly motivated and committed individuals with a positive mental attitude, who can meet tight deadlines and who are comfortable working in a fast-paced, demanding environment requiring skills of autonomy and initiative.
The post holder will work closely with Project Managers to prepare and maintain all project artefacts, including action plans, Gantt charts and budgets. Typical coordinating tasks include stakeholder management and risk monitoring, along with administrative duties, such as scheduling meetings and chasing actions.
The role will be home-based, but you could be required to attend various meeting locations as and when needed. A company laptop will be provided.
Description of Duties
· Coordinate project management activities, resources and information.
· Help liaise with stakeholders to identify and define requirements, scope and objectives.
· Help prepare budgets, maintaining accurate recording of all resource use relating to the projects.
· Monitor project progress and handle any issues that arise.
· Act as the point of contact and communicate project status to all participants.
· Work with the Project Manager to eliminate blockers.
· Create and maintain comprehensive project documentation, plans and reports, including help to maintain risk and issue logs, escalating as appropriate.
· Provide administrative support including arranging meetings, inviting attendees, preparing and circulating papers, taking minutes, creating and monitoring of action plans.
· Help identify stakeholders, ensure their inclusion in stakeholder engagement plan. Point of contact for nominated stakeholders.
· Write and distribute emails, letters and forms.
· Assist in the preparation of regularly scheduled reports.
· Provide cover for colleagues when and where necessary.
· Plan your own workload to ensure that weekly, monthly, quarterly and annual tasks are met.
· Prioritise workload with consideration to issues arising and responding to shifting priorities appropriately.
· Actively participate in regular supervision with line manager and the PUK PDR process for maintaining and developing personal skills and meeting agreed objectives.
· Attend online training as relevant to the post including mandatory training courses i.e. Information Governance, safeguarding, Health and Safety courses etc
· Carry out duties in a way which promotes fairness in all matters, and which engenders trust.
Individual Requirements
- Some previous work experience as a Project Coordinator or similar role.
- Some previous experience in and / or exposure to project management, from conception to delivery.
- Ability to prepare and interpret flowcharts, schedules and step-by-step action plans.
- Comfortable working directly with project stakeholders and as part of a team.
- Familiarity with risk management and quality assurance control.
- Understand the role of the PMO team in the wider organisation, contributing to build the PMO team’s success and good reputation.
- Excellent written and verbal communicator with a high degree of literacy,
- Above-average IT skills and be conversant with Microsoft Office software suite and be readily adaptable to fast-paced changes in service.
- Ability to remain calm under pressure
- Be positive and solution-focussed
- Ability to accurately follow instructions, but also use own initiative
- Meticulous attention to detail
- Excellent time management skills - Prioritise workload with consideration to issues arising and responding to shifting priorities appropriately.
- Excellent organisation skills and the ability to multitask
- Deal with requests and queries from senior managers
- Able to work well in a team but also with autonomy
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
It is essential that you have a reliable, fast internet connection in order to work for Psychiatry-UK.
Other Information
The post holder will be expected to register with the DBS Update Service at their own cost to keep their DBS certificate current. Psychiatry-UK will apply for the original DBS certificate on their behalf.
This is a temporary employed position on a fixed-term basis for six months. The possibility of the contract being renewed will be based on the needs of the business at the time as well as the post holder's performance and attendance.
Only applicants who complete the online tests will be considered.
Confidentiality
The post holder must ensure that personal information is accurate, up to date, always kept secure and confidential in compliance with relevant legislation and the common law duty of confidentiality. The post holder must follow record-keeping guidelines to ensure compliance with the Freedom of Information Act.
Valuing Diversity & Human Rights
No person should receive less favourable treatment on the grounds of sex, sexual orientation, marital/partnership status, race, religion, age, creed, colour, ethnic origin, disability, part-time working status and real or suspected HIV/AIDS status and must not be placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable.
Data Protection
If you have contact with computerised data systems you are required to obtain, process, and/or use information held on a computer in a fair and lawful way, to hold data only for the specific registered purpose and not to use or disclose it in any way incompatible with such purpose. To disclose data only to authorised persons or organisations as instructed.
This job description is intended as an outline indicator of general areas of activity and will be amended in light of the changing needs of PUK. You may be required to work at other locations as determined by the duties of your post. You may be required to undertake any other duties at the request of the line manager, which is commensurate with the role, including project work, internal job rotation and absence cover. This job description describes responsibilities, as they are currently required. It is anticipated duties will change over time and the job description may need to be reviewed in the future.
Previous applicants need not apply.
Salary: From £28,875 per year
There is an additional work-from-home bonus offered of £1,000 pa pro rata
Job Types: Full-time, Part-time, Permanent
Part-time hours: 40 per week
Salary: From £28,875.00 per year
Benefits:
- Casual dress
- Company events
- Flexitime
- Sick pay
- Wellness programme
- Work from home
Schedule:
- 8 hour shift
- Flexitime
- Monday to Friday
Education:
- GCSE or equivalent (preferred)
Experience:
- Project Coordination: 1 year (preferred)
Work Location: Remote
Application deadline: 10/04/2023
