Project Coordinator Sevenoaks, England
Job description
Eramol is a dynamic pharmaceutical company specialising in the manufacture, importation, warehousing & distribution of commercial and clinical trial medicines across the UK and rest of the world. Eramol has invested significantly to expand their UK & Irish manufacturing capabilities to include large-scale tablet & capsule manufacture, tablet coating and blistering of tablets & capsules.
Eramol is recruiting into the Projects Team to support the continued business growth and manufacturing demand. Previous experience in Project Management is desirable but not essential as significant GMP and specific Project Management training will be provided for the ideal candidates.
The Project Coordinator role is ideally suited to candidates that have worked within the pharmaceutical or related industry with a proven track record of managing projects, liaising with clients and working to deadlines.
MAIN DUTIES AND RESPONSIBILITIES
This job description outlines the current main responsibilities of the post. However, the duties of the post may change and develop over time and may therefore be amended in consultation with the post holder,
1. Quality & Improvement
· Applies principles of Good Manufacturing Practice in all areas of projects operations
· Actively participate in internal process improvement program and initiatives
· Leading on process mapping of Project Processes and refining systems & processes to maximise efficiency of the Projects Team
· Compile all Project metrics and operational metrics across all Projects and present to senior management at weekly/monthly meetings
2. Communication & Liaison (Internal & External)
· Collaborate with internal project management, QA and Production team
· Work and liaise with the Production Team to provide support on the development of existing or new production, QC processes
· Work and liaise with the Production Team to provide input into production scheduling process
· Work and liaise with the Production Team to provide support on logistics / distribution of products
· Work and liaise with external suppliers to identify all materials (including raw material, packaging material and consumables) required for the manufacture of project specific products
· Work and liaise with QA team to ensure project specific components, raw materials and bulk products are released and meeting project specific deadline
· Work and liaise with QA team to facilitate closure of Quality Exception Reports & Change Controls where appropriate
· Work and liaise with Qualified Person to ensure finished products are certified and released according to project specific deadline
· To draft and develop relevant operational GMP/GDP documentation including but not limited to the following:
- product specifications
- QC & stability specifications
- raw material specifications
- product specification file
- logistics documentation
· Coordinate and communicate of all relevant activities both internal and external to ensure that all services and products are delivered within specific timeline.
· To provide back up support to other members of the Project Team
· To facilitate and participate customer teleconferences, visits and audits as required.
· To work with customers for troubleshooting, investigating complaints and determining solutions to customer’s requirements.
· Escalation of customer complaints to Projects Manager and/or QA as applicable
3. Documentation & Reporting
· To maintain study filing systems and maintain accurate records for all work undertaken
· Timely provision of reports and other project information for internal and external stakeholders
· Monitor product activities and day to day business
· Collect and collate all relevant information relevant for project set up, including but not limited to the following:
- Details of study design
- Study protocol
- Label text (facilitate translation if applicable)
- Randomisation lists
- Pack size and presentation
- Quantity and number of campaigns required
- Distribution documentation requirements
4. Leadership & Management
· To attend all relevant meetings as agreed or organised by the Senior Management or departmental leads
· To be responsible for the recruitment and selection of Project Support Associates staff and to ensure that company policies on recruitment are adhered to. In addition, the post holder may be asked to contribute to the recruitment of staff in other areas of the organisation.
· To ensure that Company and departmental induction processes are completed for all new staff and that the company Probationary Policy is applied.
· To manage all Project Support Associates and ensure that all staff working within the area are suitably trained, regular reviews occur and all training documents are contemporarily maintained.
· To ensure that all Project Support Associates receive their quarterly performance review & annual appraisal.
· To ensure that effective communication channels are set up and maintained within the Projects Team so that all grades of staff are kept up to date with the information that is appropriate for their role.
· To chair weekly meetings of Project staff and ensure that all relevant information is cascaded to other staff members.
· To contribute to the strategic planning process for developing new services &/or processes
· To ensure that all Project Support Associates have the appropriate training and that to consider the future need of the training and competency assessment of staff and identify resources and practices to support this.
5. PROFESSIONAL RESPONSIBILITIES
· To always behave in a manner that is professional, positive and polite to all staff and visitors.
· To adhere to the Company values at all times when representing the Company
· To be accountable for own professional actions
· To be responsible for his/her own professional development and participate in maintaining their training manual in accordance with the QMS and individual performance reviews
GENERAL RESPONSIBILITIES
Health and Safety at Work
The post holder is required to:
· Take reasonable care for the health and safety of himself/herself and other persons who may be affected by their actions or omissions at work.
· Co-operate with the employer in ensuring that all statutory and other requirements are complied with.
· To improve understanding of hazards specific to the facility, Production & operational services & COSHH materials and highlight ways of reducing risks to staff.
· To be one of the site’s First Aiders
Confidentiality & Data Protection
The post holder has a responsibility to comply with the Data Protection Act, GDPR and maintain confidentiality of staff, clients, and company business/knowhow. If you are required to process information, you should do so in a fair and lawful way, ensuring accuracy is maintained. You should hold information only for the specific registered purpose and not use or disclose it in any way incompatible with such a purpose. You should disclose information only to authorised persons or organisations as instructed. Breaches of confidentiality in relation to information will result in disciplinary action, which may include dismissal. Employees are expected to comply with all Company policies and procedures and to work in accordance with the Data Protection Act & GDPR. For those posts where there is management or supervision of other staff it is the responsibility of that employee to ensure that their staff receive appropriate training
Conflict of Interest
The Company is responsible for ensuring that staff do not abuse their official position, to gain or benefit themselves, their family or friends. The employee must disclose any potential conflict of interest to the RenaClinical Board as soon as it becomes aware/known to the employee
Equality and Diversity
The Company values equality and diversity in employment and in the services we provide. It is committed to promoting equality and diversity in employment and will keep under review our policies and procedures to ensure that the job related needs of all staff working in the Company are recognised. The Company aims to ensure that all job applicants, employees or clients are treated fairly and valued equally regardless of sex, marital status, domestic circumstances, age, race, colour, disablement, ethnic or national origin, social background or employment status, sexual orientation, religion, beliefs, HIV status, gender reassignment, political affiliation or trade union membership. Selection for training and development and promotion will be on the basis of the individual’s ability to meet the requirements for the job.
You are responsible for ensuring that the Company’s policies, procedures and obligations in respect of promoting equality and diversity are adhered to in relation to both staff and services.
Standards of dress
Employees are expected to dress in casual or smart casual attire unless the day's tasks require otherwise. Employees must always present a clean, professional appearance. Everyone is expected to be well-groomed and wear clean clothing, free of holes, tears, or other signs of wear and comply with the facility gowning requirements stipulated by local procedures
Environmental Policies
The Company accepts its environmental responsibilities and recognises its obligation to reduce the impact of business activities on the environment in accordance with the Company Environmental Management Policy. All employees must comply with the policy and are encouraged to propose opportunities for reducing further the Company’s environmental impact
Job Types: Full-time, Permanent
Pay: £27,000.00-£32,000.00 per year
Benefits:
- Company pension
- Flexitime
- On-site parking
- Work from home
Schedule:
- 8 hour shift
- Day shift
- Flexitime
- Monday to Friday
- No weekends
Supplemental pay types:
- Bonus scheme
- Performance bonus
Ability to commute/relocate:
- Sevenoaks, TN13 2TL: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Sevenoaks, TN13 2TL
