Project Coordinator Kilmarnock, Scotland
Job description
**Job Role: Project Coordinator**
As a Project Coordinator for our charitable organisation, you will play a pivotal role in facilitating and managing the successful execution of a new project launching in October 2023. Your strong organisational skills, attention to detail, and passion for making a positive impact will contribute to the overall success of our charitable endeavors.
**Key Responsibilities:**
1. **Project Planning and Scheduling:**
- Collaborate with stakeholders to define project objectives, scope, and deliverables.
- Develop comprehensive project plans, outlining tasks, timelines, and resource requirements.
- Create and maintain project schedules, ensuring tasks are on track and deadlines are met
2. **Team Coordination:**
- Communicate project goals, roles, and responsibilities to team members, volunteers, and external partners.
- Foster a collaborative environment, promoting effective communication and knowledge sharing among project participants.
- Monitor team progress, provide guidance, and address any roadblocks to ensure smooth project execution.
3. **Resource Management:**
- Coordinate and allocate resources, including human resources, materials, and budget, to support project activities.
- Assist in identifying potential resource gaps and suggest solutions to optimise resource utilisation.
4. **Stakeholder Engagement:**
- Build and maintain relationships with internal and external stakeholders, ensuring their expectations are understood and managed.
- Regularly update stakeholders on project status, milestones achieved, and any changes to project scope.
5. **Documentation and Reporting:**
- Maintain accurate project documentation, including project plans, status reports, meeting minutes, and relevant correspondence.
- Generate timely and insightful project reports for management and stakeholders, highlighting key metrics and progress.
6. **Risk Management:**
- Identify potential project risks and develop mitigation strategies to minimize their impact on project outcomes.
- Proactively monitor and address any issues or deviations from the project plan.
7. **Quality Control:**
- Ensure that project deliverables adhere to established quality standards and meet the charity's objectives.
- Conduct regular reviews and quality checks to verify that project outputs align with expectations.
8. **Capacity Building and Training:**
- Provide guidance and training to volunteers and new team members, fostering their growth and enhancing their contributions to the projects.
**Qualifications and Skills:**
- Bachelor's degree in a relevant field or equivalent work experience
- Proven experience in project coordination or management, preferably within a nonprofit or charitable organization.
- Excellent organisational, multitasking, and time management skills.
- Strong interpersonal and communication skills for effective team collaboration and stakeholder engagement.
- Proficiency in project management software and tools and diary management
- Problem-solving mindset with the ability to adapt to changing circumstances.
- Passion for the charity's mission and a genuine desire to make a positive impact in the community.
- Attention to detail and commitment to maintaining high-quality standards.
- Ability to work independently and as part of a team.
**Benefits:**
- Join a dedicated and passionate team committed to making a difference.
- Opportunity to contribute to meaningful projects that improve lives.
- Professional development and learning opportunities.
- Competitive compensation package and benefits.
Job Types: Part-time, Permanent
Part-time hours: 17.5 per week
Salary: From £16,000.00 per year
Benefits:
- Company pension
- Flexitime
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Kilmarnock: reliably commute or plan to relocate before starting work (required)
Experience:
- Project Management: 1 year (preferred)
Work Location: Hybrid remote in Kilmarnock
