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You’ll be involved in a range of project administration duties to support the project team. You will manage and issue project documents using tools such as SharePoint and ProjectWise as well as communicate with clients, suppliers and project staff to coordinate and organise meetings, events and documentation. Additionally, you will deal with email and telephone queries efficiently and effectively, taking messages and assisting with queries where appropriate.

Your key responsibilities will involve:

• Arranging meetings, preparing agendas and minutes as instructed by the Project Team
• Arranging Project workshops, training and wellbeing sessions
• Assisting with Assurance functions and procedures throughout the project
• Distributing internal project comms from dedicated project communication inbox
• Compiling, updating, and formatting reports and other documentation using typically Word, Excel and PowerPoint, and occasionally other software (for which training is available)
• Assisting mobilisation / onboarding / demobilisation of new and leaving staff on / from the project
• General project team support for aspects of facilities, hardware and stationery
• Dealing with ad hoc requests from senior management and the wider Project Team

As an experienced Administrator, you have strong skills using Microsoft Office including Excel, Word, PowerPoint, Outlook and Adobe and ideally are familiar using databases. You are comfortable prioritising workload and have the ability to work under pressure while being effective in your time management. Working as part of a team is familiar to you and you’re able to establish professional working relationships with both colleagues and clients.

Additionally, you can demonstrate a flexible approach to work and have strong organisational skills. This role is very focused on organisation and communication, but you’ll also need to have great people skills and a proactive approach.

You will also be able to demonstrate the following:

• Excellent report writing skills; ideally with a minimum A-level English
• Good verbal and written communication and presentation skills
• The ability to work collaboratively, ideally with clients and supply chain
• Self-motivation and enthusiastic
• Although not essential, a Degree in Social Sciences, Humanities, STEM or Arts would be beneficial.

Project administrator, a key member of the team providing essential organisational support to the delivery of large high-speed infrastructure projects to a growing team of approx. 1700

Benefits we can offer:

• Pension matched up to 7%
• Competitive annual leave and the option to purchase additional annual leave
• An annual professional institution subscription
• Life insurance
• Enhanced parental leave
• Annual company performance bonus scheme – Subject to company performance
• Flexible benefits scheme to suit you, including cycle to work & Interest free season ticket loans etc.

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Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us at [email protected] and we will talk to you about how we can assist.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence

62308BR

Matthew Rayburn

United Kingdom

England - Inner London, England - Midlands, England - Outer London

Administration, Tunnels

Transport

Europe and Central Asia

Transportation