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Our client is a highly professional international translation and localisation company with international offices. A trusted global content partner to a wide range of global companies, they advise and support them in the development of global content, with the delivery of targeted experience to delight their international customers.

The Project Administrator is an excellent opportunity for those who wish to develop their career in project management. During their first few months the Project Administrators complete a comprehensive initial training which is designed to ensure they gain the experience and knowledge required to build a strong foundation for their career.

There is a clear career path in place, and Project Administrators have the opportunity to progress and develop towards becoming a Project Manager in the longer term.

In addition to internal training, the project management team have the option of sponsorship through professional qualification with the Association for Project Management (APM).

This is a full-time, permanent position, with the office based in central Edinburgh surrounded by other businesses and with a shared cafe

Key responsibilities:

The overall purpose of the Project Administrator role is to offer project support to the Edinburgh Office’s Project Management team. This will include working closely with the team, gaining involvement in their on-going projects and completing a range of tasks within these projects.

The company has a strong focus on technology and automation of everyday tasks. The Project Management team has the opportunity to influence the tools and automations developed by the IT team to support their daily work.

A summary of typical duties is as follows, although this may change according to the needs of the business:

• 
  Scope management – preparation of quotes and red flags
  
• Resource planning - including proactive vendor management to ensure resources are in place
  
• Project methodology
  
• Scheduling and monitoring project progress
  
• Financial management – purchase orders, invoices, monitoring project costs
  
• Risk management
  
• Quality management – including translator instructions, translator spot checks, glossary and style guide management, responding to log files
  
• Project Administrators use a range of techniques, tools and technologies to complete these duties, including:

• 
  Review and analysis of source files

• 
  File management
  
• Setting up jobs in Worldserver
  
• Setting up jobs in the company's ERP system
  
• Using CMS
  
• Using Computer Aided Translation tools
  
• Using proprietary, adapted scripts

The candidate:

• 
  Minimum of 12 months’ office-based work experience, preferably in a project-orientated environment
  
• Confident with IT, with a strong interest in various software tools and technologies, including multimedia
  
• Committed to developing a career in project management
  
• Organised and able to prioritise independently
  
• Excellent problem-solving abilities
  
• Strong attention to detail, and commitment to quality
  
• Clear communicator and great at building relationships

Your main place of work will be the office, and you will be based there full-time while you undertake your initial training. After this, there is the option to undertake hybrid working if you have a suitable set-up to work from home. Staff currently work a minimum of one day each week in the office, although many choose to work more.

Requirements

Benefits