Project Administrator London, England
Job description
This is a flexible role, working 3 days, spread over the week. This role would suit someone that is looking for a job within school hours.
Role Purpose
Duties & Responsibilities
- Answer and direct phone calls in a polite and friendly manner.
- Welcome visitors and direct them to the appropriate offices.
- Conduct clerical duties, including filing, answering email, preparing documents, sorting mail, and other tasks as assigned.
- Coordinate and manage appointments, schedules, and calendars.
- Organize meetings, including sending reminders and organizing catering when necessary.
- Manage inventory of office supplies, ordering new supplies as needed.
- Maintain a clean and organized office environment.
- Assist in planning and arranging company events as needed.
The Person
- Proven experience as an administrative assistant or in a similar role.
- Excellent organizational skills, ability to prioritize, and comfortable working independently.
- Exceptional oral and written communication skills.
- Detail-oriented and excellent problem-solving skills.
- Proficient in Microsoft Office Suite and other office management software.
Essential
- 3-5 years experience in Administration
- Excellent communication skills
- Confident and engaging
- Proficiency in Word, PowerPoint, Excel and Outlook
- Higher education qualification or equivalent professional experience is essential
- Excellent communication: communicates with clarity and confidence at all levels; adapts style and content to the needs of the audience.
- Delivering results: remains calm, effective and positive even when under pressure; takes ownership for delivering outcomes.
- Initiative and problem solving: identifies problems, provides / facilitates the creation of options and recommendations and uses initiative to find solutions
- Excellent organisational skills with an ability to multi-task, think proactively and prioritise work
- Excellent inter-personal and analytical skills
- Demonstrable IT skills in Microsoft Word, Excel, PowerPoint, Outlook and Database software (strong excel skills are essential in this role).
Desirable
- A career in a non-profit organisation would be desirable
- Understanding of key issues surrounding the various Muslim communities across the UK from a variety of traditions and ethnic backgrounds
Benefits
The team are currently all working remotely from home, with minimal expectations on colleagues to be in the office (at least once a month but this could be more frequent depending on requirements).
You will be able to design a working pattern that suits you, your family, the needs of the job and the team, however you will need to consider that the majority of the staff remain based in London, and as a result, some travel into central London will be required in order to build and maintain those crucial relationships.
It’s a really exciting time to be involved with an ambitious and growing organisation that’s committed to bringing the Muslim community together to create real social change.
Apply via our recruitment portal.
