Programme Coordinator(s) Gatwick, England
Job description
Programme Coordinator(s)
Salary: circa £32,000 to £37,000 per annum
Hours: Full-time at 37.5 hrs per week
Benefits: 33 days annual leave per annum + UK Bank Holidays, flexible remote/hybrid working and optional salary sacrifice pension (employments only*)
Contract: Casual/temp worker agreement (non-employment terms) and/or Fixed Term employment*, on KSS AHSN Terms and Conditions.
Base: KSS AHSNs primary place of business is The Beehive, located in Gatwick/Crawley, West Sussex. We have further satellite / hot-desking arrangements at sites located in Guildford and Brighton. Contractually, your normal place of work will be KSS AHSNs primary place of business.
Location: The role is predominately remote, although KSS AHSN work on a hybrid basis. The successful candidate is expected to be based in and be able to periodically attend meetings in the Kent, Surrey, Sussex geography.
How would you like to be part of a team, working to help improve health outcomes for our population?
KSS AHSN is seeking to appoint two Programme Coordinatorsto join our dynamic and friendly team to both support and coordinate the delivery of KSS AHSN’s programme delivery workstreams.
About the role:
This is an exceptionally busy and fast-paced role. It will require proactive individual(s) who are highly skilled in information gathering, problem-solving, prioritising workloads, event management and writing for different audiences. They will also be experienced in providing excellent administrative support and project coordination. Experience or a keen interest in quality, innovation and technology would also be an advantage.
About you:
You will utilise your exemplary project planning, stakeholder management and communication skills to work seamlessly with both external and internal stakeholders. You will play a fundamental role in ensuring the success of the team’s collective programme delivery objectives.
Our ideal candidate will be:
· Hungry to learn all about the work we do within the Network and in particular, the programmes of work you will be coordinating and supporting.
· Well organised with a strong attention to detail.
· Digitally savvy: highly proficient with MS Office 365 and SharePoint.
· A tenacious problem solver: you will also exhibit resilient characteristics too.
· Entrepreneurial and empathetic: you will be able to grasp delivery challenges faced by both the AHSN and its key stakeholders and to build strong working relationships.
· Commercially-minded: you will be able to understand organisational and programme related pain points and conceptualise solutions.
· Communicative and expressive: you will be able to engage effectively and efficiently with colleagues and stakeholders alike and proactively seek out knowledge-sharing opportunities.
· Excellent at communicating at all levels: adapting your communication style appropriately in both oral and written comms. You’ll also be adept at devising and planning communications on the usual social media channels.
· Creative and data-driven: you think big and execute fast on ideas you will have to test efficacy.
· Ambitious and curious: you have a drive to find solutions, and a curiosity for disruptive business models and ways of working.
· Flexible and collaborative: you are not precious about roles, you’re a team player who does what it takes to get things done.
· Highly organised and energetic: you are great at prioritising and managing workloads, you are self-motivated and love galvanising others to work with you.
Key responsibilities:
· Provide project coordination and administrative support to the programme workstreams, for example collating audit results, setting up working groups, report writing and tracking actions.
· Prepare agendas and take minutes at clinical and non-clinical meetings/webinars, producing these to a high standard in a timely manner maintaining a full understanding of the context of the meeting and ensuring actions from such meetings are completed.
· Respond to emails from all partners and team members and keeping colleagues updated on progress on actions that may be outstanding or where an extension in timescale for completion may be required.
· Collate and present data for reports using appropriate digital skills. Assist in the analysis of survey and audit data; summarising data and preparing reports for analysis to a professional standard of presentation.
· Responsible for the planning and preparation of events, ensuring that the needs of the programme are met.
· Arrange regular programme progress meetings; preparing agendas and taking action notes, ensuring that actions are tracked to completion.
· Support managers in the production of programme documentation and reports, ensuring compliance with AHSN systems.
- Coordinate the tracking of programme milestones across the programme’s work streams and highlight delays and conflicts to the Senior Innovation/Programme Manager and/or Associate Director or relevant clinical lead.
- Liaise closely with programme clinical leads, providing high level administrative and project support, to ensure their contribution to reported status of all programmes, highlighting any issues to the Senior Innovation/Programme Manager and/or Associate Director.
- Support the team in maintaining the stakeholder engagement map, ensuring contacts with key groups are logged.
- Set up and maintain internal and external distribution lists/databases.
- Take lead responsibility for project management of specific pieces of work, including delivery of project plans, stakeholder engagement, achievement of milestones and full reporting.
- Create and update a signposting database of organisations and sources of good practice to support the programme(s).
- Support communications including social media channels (e.g. KSS AHSN website, Twitter, LinkedIn, e-mail etc.), in liaison with the AHSN communications team.
About KSS AHSN:
Kent Surrey Sussex AHSN (KSS AHSN) is the AHSN covering a geography which encompasses 4.7 million people within the Southeast of England. Our geography includes a large coastline, and coastal population; with affluence and poverty; with health and care challenges experienced by a growing elderly population, by international migrants, and by significant communities whose voices historically have not been heard. It’s an exciting time to join our organisation as we look to raise awareness of our work to address health inequalities, tackle net zero and spread innovation in the NHS.
KSS AHSN is commissioned by the Office for Life Sciences (OLS) and NHS England to deliver programmes of support to accelerate the creation and adoption of health innovations, delivering improved outcomes for the population and generating economic growth, regionally and nationally with supporting companies/innovators to scale and create new jobs and investment.
Values and Behaviours
Our values and behavioursare important to us. We have developed a clear vision for the direction of the company. In conjuction with our staff, we have developed a values and behaviours framework, in order to underpin our vision, applicants and employees will be expected to demonstrate an understanding of and commitment to these values and behaviours, which will be assessed through the recruitment, selection and appraisal processes.
Diversity and Equal Opportunities
We are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
It is the desire of KSS AHSN to broaden diversity within its current workforce and to ensure that all new, existing and prospective employees are treated fairly through the principles of equal treatment and promotion of diversity.
Along with all 15 AHSN’s in the AHSN Network, we are signed up to a series of pledgesto further underpin our diversity and innovation agenda.
Next Steps
To apply for this role, you must do so by following the application process via our Career site. You will answer some eligibility questions as well as some which are related to your day-to-day job. After the job closes, our selection panel will review your application answers and CV. It is our aim to manage our recruitment processes in a fair, consistent and unbiased way. Please be assured that your application and CV will be entirely anonymised, until shortlisting has taken place.
The closing date for applications is 23:59 hrs on Sunday 10th, September 2023.
If you are shortlisted, we’ll invite you to the next step, which will be a first formal interview. Initial interviews are expected to be conducted remotely, via Teams, on W/C 18th September2023.
We love giving feedback, so if you do attend for interview, we will share how well you performed at the end of the selection process.
Job Types: Full-time, Fixed term contract, Zero hours contract
Salary: £32,000.00-£37,000.00 per year
Benefits:
- Company pension
- Free parking
- Gym membership
- Health & wellbeing programme
- On-site parking
- Work from home
Work Location: Hybrid remote in Gatwick, RH6 0PA
