Programme Assistant Remote
Job description
Programme Assistant
Term: Permanent
Hours: Full-time, but can be flexible for the right candidate
Location: Home-based, with some travel to London and other UK locations for meetings
Salary: £22,000 - £23,000 per annum
Annual leave: 25 days per annum
Reporting to: Head of Programme
About us
An innovative charity with a start-up culture, Working Options in Education provides crucial opportunities for young people to fulfil their potential. We strongly believe in the importance of a diverse workforce, and we work with a range of businesses to help them access the true range of talent that exists in schools in the UK.
We work nationally, delivering our Career Pathways Programme directly and digitally with volunteers within more than 100 state schools and colleges, engaging 20,000 young people, prioritising our work in areas with the fewest opportunities to untap talent in all areas of the
UK. We aim to transform young people’s life chances, engaging them from age 14 and empowering them to take control of their education and career choices. Our programme includes online learning, masterclasses, talks from industry volunteers, business challenge sessions, and access to work experience, apprenticeships, and entry level jobs.
We have grown over the last two years in response to the pandemic, securing some high- profile new partnerships, and there are many more opportunities for us to grow our reach.
We are an ambitious and well-connected organisation looking to expand into all areas of the
UK, increasing the number of students we support, building our evidence of impact and growing the role we play in businesses recruiting socially diverse talent.
About the role
We are looking for an enthusiastic and capable individual to help us deliver work across all of our programmes, supporting our small team with administration, liaising with volunteers and schools, and booking in sessions. We welcome new ideas, and we are looking for a candidate who thrives in an entrepreneurial environment. Working Options is a dynamic and growing charity, and this role will provide plenty of opportunity for your own growth and development.
Home-based and flexible on location, this role will see you working closely with a tight-knit, talented team, and will give you access to our trustees; successful businesspeople and entrepreneurs who are passionate about helping young people to succeed in the world of work.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We recognise the importance of diversity of thought and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
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Role description
Working closely with the programme team, you will play a crucial part in the success of our work by supporting day-to-day delivery of our work. Key activities include:
1. Liaising with schools and supporting delivery of our sessions
- Liaising with key staff within our partner schools to schedule in-person and online sessions (masterclasses, Insights from Industry and Skills Workshops)
- Sending pre and post session acknowledgement emails to educators
- Supporting the development of session content where needed
- Creating online student feedback surveys for sessions and workshops
- Sending feedback surveys to educators
- Collating feedback from students and educators from each session – downloading results from our online tool and working with colleagues to analyse the data
- Contacting new schools to introduce Working Options
- Sourcing school data to confirm percentage of students in receipt of free school meals/ areas of social deprivation to help us prioritise our work in the areas that need us most
2. Working with volunteers
- Holding introductory (online) briefing meetings with volunteers
- Liaising with volunteers to book them in for sessions
- Sharing appropriate resources with volunteers
- Sending information emails before each session
- Sending post-session thank you emails
- Suggesting improvements to the volunteer journey
3. Monitoring and reporting
- Inputting and reviewing evaluation data
- Updating our database with booked sessions
- Adding and updating school and educators details to our database
- Uploading volunteer details to our database
4. General support
- Supporting the delivery of, and attending, Working Options fundraising events
- Suggesting improvements to the delivery of our sessions
- Seeking and sharing feedback from young people about our services
- Attending whole-day monthly team meetings in London
- Supporting colleagues to complete high-quality reports for funding partners on time
- Support the team in meeting our session delivery targets
- Provide data to support the preparation of monthly reports for trustees
- Other general admin support as appropriate
5. Personal development
- Engage in our performance appraisal process
- Actively explore and take up opportunities for your continuing professional development
- Work with your line manager to identify and work towards personal development objectives
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Person specification
We’d like you to:
- Have a passion for the Working Options' mission and values
- Be self-motivated
- Be a great communicator with strong written and verbal communication skills
- Be able to juggle multiple priorities and meet deadlines
- Have a flair for developing relationships with external stakeholders
- Be proactive and tenacious, able to seek out new opportunities and remain resilient
- Be creative, and able to generate new ideas
- Be ambitious for yourself and for the organisation
- Have high computer literacy
- Be fully committed to equality, diversity, and inclusion
To apply
Please send a cover letter no longer than two A4 sides, and a CV by midday on Monday 6th March 2023.
Job Type: Full-time
Salary: £22,000.00-£23,000.00 per year
Benefits:
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Work Location: Remote
Application deadline: 06/03/2023
