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Available Title(s):
107M-YN_CS_NPS - Program Assistant

Business Title:
Program Assistant

Employee Type:
Classified

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

The Program Assistant serves as the primary point of contact with faculty, staff, students, and internal and external constituents for the Department of Mathematics and Statistics. This position performs technical and complex clerical duties, to include but not limited to, completing routine assignments in support of the department. Within Workday, the Program Assistant serves as the accountant, department buyer, and facilitates Procurement Card purchases duties; preparing spend authorizations and processing expense reports, serving as timekeeper for hourly employees and troubleshooting issues for employees, and creating suppliers and processing supplier invoices.

Under the office support role, the duties include serving as the primary point of contact with faculty, staff, students, and internal and external constituents for the Department of Mathematics and Statistics. Assists parents with questions regarding use of ALEKS placement and/or refers to appropriate individual for further attention. Adheres to FERPA regulations and confidentiality of student/faculty/staff information. Serves as a resource regarding departmental policies and procedures as they apply to the duties in the front office. Establishes, maintains, and revises electronic and manual file systems, databases, spreadsheets, and templates. Maintains department key inventory, requests replacement keys as appropriate, checks keys in/out, updates/maintains accurate key card records, and recovers keys at the end of the academic year.

Under the fiscal responsibility role, the duties include tracking use of departmental travel allocations. Directs travelers to prepare internal departmental Travel Request forms and processes reimbursement in Workday. Performs all department purchasing transactions including credit card reconciliation. Under the academic support role, duties include gathering course syllabi, coordinating exams, reports, and fiscal documentation, photocopying and distributing as necessary. Coordinates and monitors temporary employment performance evaluations process each semester. Schedule and arranges meetings and special events in department rooms.

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience. One year full-time experience providing customer service in a complex and busy environment.
  
• Demonstrated excellent communication skills, both in writing and verbally.
  
• Ability to multi-task and cope with constant interruptions while maintaining composure and completing assignments.
  
• Experience using Microsoft Office programs (such as Word, Excel, Access, PowerPoint, and Outlook) or equivalent, to perform a variety of tasks, such as merging and sorting, integrating text with graphics, and creating footnotes and outlines; and demonstrated experience using spreadsheet software.

Preferred Qualifications:

• Previous experience working at WSU, or another higher education institution. Experience working with students and/or faculty.
• Experience with WSU business policies and procedures and working with WSU computer systems, such as MyWSU, Workday, or equivalent.
• Willingness to learn Workday processes and/or experience within Workday.

Additional Information:

Area/College: College of Arts & Sciences
Department Name: Department of Mathematics & Statistics
City, State, Zip: Pullman, WA 99164-3113
Department Link: math.wsu.edu
Monthly Salary: Range 37 | $3,145 to $4,174 (A-M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 OR applicable Collective Bargaining Agreement. WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.
Overtime Eligibility: Yes
FTE: 100%
This is a Permanent position.
Posting Close Date: Applicants must submit their completed application by Tuesday, July 25th, 2023 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must upload the following required documents to their online application. External candidates, please upload all documents in the "Resume/CV" section of your application. Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application.
Required Documents:

• Resume
  
• Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Program-Assistant_R-9865

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.

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