program coordinator Austin, TX
University of Texas at Austin
Full Time
Austin, TX
52000 - 12.04 USD ANNUAL Today
Job description
Job Posting Title:
Academic Program Coordinator-
Hiring Department:
Plan II Honors Program-
Position Open To:
All Applicants-
Weekly Scheduled Hours:
40-
FLSA Status:
Exempt-
Earliest Start Date:
Immediately-
Position Duration:
Expected to Continue-
Location:
UT MAIN CAMPUS-
Job Details:
General Notes
What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see:
https://hr.utexas.edu/prospective/benefits
and https://hr.utexas.edu/current/services/my-total-rewards
This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at
https://hr.utexas.edu/current/fwa
.For more information about the College of Liberal Arts, please visit:
https://liberalarts.utexas.edu/
Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:
https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/
For more information on college staff professional development, please visit:
https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund
Purpose
This position is for the role of Academic Program Coordinator in the Plan II Honors Program in the College of Liberal Arts. The role will cover all aspects of course scheduling and course support, various student programming aspects, including social engagement and experiential learning programs, and will also provide curriculum and faculty support to the Assistant Director. The position will work with the Assistant Director to manage and coordinate the Plan II Thesis Course and Thesis Symposium, Sophomore T C 125K course, and curriculum planning and development.
Responsibilities
- Course Scheduling: Manage all processes and reporting requirements related to course scheduling, including, but not limited to: class manager & course schedule updates, FaSET, CES, final exams, final grade reporting, course descriptions, flag proposals, room scheduling, textbook orders, HB2504 compliance, and more.
- Thesis Program: Assist in the coordination of all aspects of the thesis program for the Plan II Honors Major, including the fall and spring thesis symposium events, and all the administrative tasks for the three thesis courses offered each fall and spring. With the assistant director, serve as the primary point of contact for stakeholders, including faculty (supervisors/second readers), students, Associate Directors, graduate Teaching Assistant, and Dean’s Office certification contact.
- T C 125K Sophomore Course: Support Assistant Director in implementation and coordination of the new Sophomore T C 125K College Success course.
- Faculty Events: Responsible for the organization and support of various faculty events, including faculty appreciation events, guest lectures, and more.
- Liaison for Plan II Study Abroad programs: Manage the development, coordination, implementation, and assessment of Plan II Study Abroad Programs. Collaborate with and serve as a central point of contact for all stakeholders including faculty program leaders, students, Study Abroad Office contacts, schedulers, and Academic Advisors in partnership with academic units. Institute process improvements, tweak communications, and update logistics based on feedback to enhance the student experience.
- Student Programming: Facilitate the growth and sustainability of various student support programs, including the Plan II/KIPP partnership, the Plan II Writing Fellows Program, and work with faculty and students to coordinate experiential learning events and programming.
- Other related functions as assigned.
Required Qualifications
Bachelor's Degree. Three or more years experience with course scheduling at UT. Experience working with college students in an administrative or advising capacity. Demonstrated ability to work well on a team but also to work effectively independently. A commitment to providing excellent administrative support. A positive attitude and excellent interpersonal skills. Demonstrated excellent written and verbal communication skills. Demonstrated ability to multitask and handle concurrent projects with accuracy, diplomacy, and discretion. Demonstrated reliable and responsible work performance. Experience with managing confidential information. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Familiarity with UT’s internal systems. Experience working with student research. The ideal candidate will be a self-starter, responds well to feedback, able to work well during busy periods while juggling competing priorities, effective at prioritizing tasks and initiatives, works well as part of a team and independently, demonstrates a commitment to help and go the extra mile.
Salary Range
$52,000+ depending on qualifications
Working Conditions
- Typical office environment.
- Austin-area base is required with a blend of in-person work and remote work.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.-
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.-
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.-
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.-
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English)[PDF]
- E-Verify Poster (Spanish)[PDF]
- Right To Work Poster (English)[PDF]
- Right To Work Poster (Spanish)[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
