program coordinator Stanford, CA
Job description
Job Title: Student Services Specialist
Working Title: Program Coordinator
VPUE Unit: Academic Advising
Location: Hybrid (3 days on campus each week)
Job Code: 7500
Job Grade: E
Exemption Status: Non-exempt, 100%FTE, Continuing
Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. https://undergrad.stanford.edu/advising
VPUE is seeking a Program Coordinator to provide administrative and operational support to the First Year Experience (FYE) team in the office of Academic Advising. Reporting to the Director of Frosh & Transfer 101, this position provides general administrative and event support to the programs overseen by the Frosh & Transfer 101 team, which is responsible for implementing Frosh 101 and Transfer 101 in fall quarter as well as training classes for student leaders. The Program Coordinator also provides support to other FYE programs, including the Leland Scholars Program, Approaching Stanford, NSO, and Transfer Advising Programs, and carries out general Academic Advising administrative duties, as needed.
In this role, you will:
- Manage and monitor administration of financial tasks (e.g., processing PCard transactions, reimbursements, and student stipends) using Oracle and create financial reports to ensure adherence to the budget.
- Manage student leader mailing lists and respond to routine inquiries in the shared program inbox.
- Oversee administrative duties, including creating and editing course sections on Axess, tracking section enrollment, and coordinating with TAs’ schedules.
- Coordinate supplies and other program logistics for courses UAR 194A, UAR 194B, Frosh 101, and Transfer 101.
- Help recruit, onboard, and support future student leaders (TAs and co-leads).
- Assist with maintenance of website content and design.
- Provide additional programmatic support, especially to the broader First Year Experience (FYE) Team - the Leland Scholars Program, New Student Programs, Stanford Summer Fellows Program, and Transfer Advising.
- Frequently sit, perform desk-based computer tasks. Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
**The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
To be successful in this role, you will bring:
- Associates degree and one year of relevant experience, or combination of education and relevant experience.
- Strong written and verbal communication skills.
- Basic computer skills, including experience with Microsoft Office Suite and email applications. As an example, must be able to create Microsoft Excel reports that summarize results in an easy-to-read format.
- Excellent customer service and interpersonal skills – a team player.
- Basic office administration skills.
- Ability to learn compliance with legal, financial, and university policies and external regulations.
- -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
In addition, preferred requirements include:
- Experience with event logistics
- Ability to prioritize and multi-task while maintaining a flexible attitude
- Familiarity with the Stanford undergraduate student experience highly preferred/desired
About the Office of the Vice Provost for Undergraduate Education (VPUE)
As the designated gateway to undergraduate education at Stanford, VPUE strives to connect students intellectually with the full range of our educational opportunities and to promote the active engagement of all faculty, instructors and staff with undergraduate students.
For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions and develop a sense of civic purpose at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, evidence-based and inclusive learning and teaching practices, and opportunities to pursue public service campus-wide. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one’s research agenda. VPUE collaborates with faculty, staff and students to provide the world-class experiences for which Stanford is known. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with transformative opportunities and fully realizing a liberal education at Stanford.
https://undergrad.stanford.edu/about
The Office of Academic Advising directly impacts the experience of Stanford undergraduates in three major ways: first year and transfer student transition; pre-major and pre-professional advising; and academic standing and petitions. As the hub of critical aspects of the undergraduate experience, the entire Advising staff is highly visible in the lives of undergraduates. Advising staff is also uniquely responsible for and responsive to issues and concerns from parents regarding students’ transition to college and their academic welfare over the course of their undergraduate years.
VPUE advocates for and supports diversity, equity, inclusion, and belonging at Stanford through our teaching, policies, programming, and partnerships across the university. VPUE seeks to create a work environment motivated and shaped by the principles of diversity, equity, and inclusion, in which all staff explicitly and mindfully act to implement these principles. We seek a work environment which values input from all, transparency and openness in decision-making, and respectful and supportive engagement.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
- -Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The expected pay range for this position is $34,000 to $76,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
How to Apply
If you’re ready to work for an organization that nurtures diversity, respect, professional development and a supportive work-life balance, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your cover letter should briefly describe your interest in the position and how you feel your background and experience would make you a successful candidate.
http://stanfordcareers.stanford.edu
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