program coordinator Emeryville, CA
Job description
THE CITY OF EMERYVILLE/MANAGEMENT OF EMERYVILLE SERVICES AUTHORITY (MESA)
INVITES CANDIDATES TO APPLY FOR THE POSITION OF PROGRAM COORDINATOR
Salary Range from $5,417 - $6,587 monthly; $65,004 - $79,044 annually
About Emeryville
Emeryville is located at the heart of the San Francisco Bay Area. The City is centrally located and accessible, at the east end of the Bay Bridge and bounded by Interstate freeways 80, 880, and 580. Its central location is the gateway to an extensive region that includes all major northern California cities, businesses, and universities. The City is proud of its reputation as a leader in community development, cutting edge programs, and progressive approaches to organizational issues. Emeryville has evolved from an industrial environment to a retail/technology-based community and is known as a center of art and innovation.
The city and school district share a magnificent state-of-the-art school and community center complex.
About the Department and Position
The Community Services Department is comprised of three divisions: Community Services Administration, Youth and Adult Services, and the Child Development Center. As a department, we take pride in the quality and variety of services we provide to the community and seek individuals who can contribute.
The Program Coordinator will be a member of a dynamic team in the Youth Services Division and will work at the Emeryville Center for Community Life (ECCL). This position performs a variety of administrative and program functions in support of comprehensive Community Services programming. The Program Coordinator will develop programs, supervise staff, manage program activities, and perform other related duties as required.
Recommends the selection of personnel and provides for their training and professional development.
Helps develop and execute program plans, program schedules, daily agendas and corresponding curriculums.
Oversees program marketing, participant enrollment and program preparation.
Encourages and maintains good relationships with parents/guardians and participants.
Helps to develop special events and supplemental programing.
Serves as liaison to and fosters partnerships with community groups and organizations, neighborhood councils, parents and Emeryville Unified School District (EUSD) officials regarding activities within their assigned program areas.
Plans community services programs by analyzing demand, the need for a specific program and the number of participants.
Researches other community services programs for best practices in program formats, concepts and service delivery.
Develops and prepares program proposals and justification, recommends fee schedules for planned activities and oversees rental and registration activities for assigned program areas.
Assists in the budget preparation and administration activities for assigned program area.
Reconciles funds and payments, may make bank deposits and withdrawals, and prepares financial statements and/or ledgers, as required for the program.
Plans, organizes, assigns, directs and evaluates the work of the assigned staff.
Makes referrals regarding participants/community members with special problems and health needs; assists with the implementation of special needs assistance.
Confers with and provides professional assistance to City departments on Community Services programs and related matters.
Coordinates activities and consults with other departments, divisions, agencies, volunteers and community groups, and school officials.
Coordinates maintenance and security for assigned facilities and enforces safety and operating procedures including compliance with applicable health, safety and building codes.
Establishes and maintains program and office files; processes forms such as invoices and vouchers and others specific to area of assignment; develops fliers and brochures to promote activities and programs.
Enters and retrieves data and prepares reports; operates other standard office equipment such as copy machines, multi-line telephone, etc.
Receives and screens visitors and phone calls; assists in the investigation of complaints for program participants and/or the community and responds to inquiries regarding services and programs.
Maintains and ensures inventory of program and office supplies for the programs and facilities.
Attends community meetings, hearings, workshops and training programs, as assigned.
Ideal Candidate
Knowledge and Abilities
Knowledge of methods and techniques used in planning and leading community service programs and special events; developing age-appropriate recreational and community program activities suitable for diverse populations; youth development, educational structures and social justice; the principles and practices of budget administration; principles, practices and methods of needs assessment and program evaluation; basic principles of first-aid and CPR; principles and practices of employee supervision, including selection, training, evaluation and performance management; standard office practices and procedures, including filing and the operation of standard office equipment; correct English usage, including spelling, punctuation and grammar; business letter writing; Microsoft 365 Suite and computer equipment; research techniques, sources of information and methods of report presentation.
Ability to plan, organize, assign, direct, review, motivate and evaluate the work of assigned staff; present concise oral and written reports and information; establish and maintain effective working relations with those contacted in the course of work; establish and maintain effective records and reference systems; provide factual information to the public and/or other City staff; organize work, set and meet critical deadlines, and follow up on assignments with minimum direction; research, compile and summarize a variety of informational materials; operate standard office equipment, including a computer; perform related duties as required.
Education
Experience
Licenses and Certifications
Driver’s license with a satisfactory driving record.
Physical Qualifications
Benefits
This position receives all SEIU, Local 1021 benefits.
To Apply
Applicants must complete and submit a supplemental questionnaire and MESA application online (paper applications will not be accepted) by Wednesday, July 5, 2023, at 5:00 p.m. An oral examination is tentatively scheduled for the week of July 17, 2023.
For more information about the City of Emeryville, please visit https://www.ci.emeryville.ca.us/. If you have questions about this position, please contact the Human Resources Department at 510-596-4392.
Screening Process
Applications will be reviewed as they are received. Please do not call to confirm receipt of your application or to check your application status. Applicant’s whose backgrounds most closely match the requirements of the position may be invited to participate in the next step of the recruitment process.
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
Equal Opportunity Employer/Reasonable Accommodation
The City/MESA is an equal opportunity employer and supports workplace diversity.
Reasonable accommodations will be made for applicants who need special accommodations to participate in the recruitment process. Qualified individuals may receive a reasonable accommodation, as required by the Americans with Disabilities Act, during any phase of the recruitment process. If an accommodation is needed, please contact the Human Resources Department at (510) 596-4392 as soon as knowledge of a need for an accommodation is known.
About City of Emeryville
Revenue: Unknown / Non-Applicable
Size: Unknown
Type: Government
Website: https://www.ci.emeryville.ca.us/
