Production Assistant London, England
Job description
Job Summary:
Company: Festival Republic
Event: Download Festival 2023
Location: Farringdon, London or Donington Park, Derbyshire
Reports to: Production Coordinator
Working Hours: Full time with additional everything and weekend working throughout the festival season as required onsite
Contract type: Fixed term until end of July 2023.
Role Description
The Production Assistant provides administrative support to the Production Coordinator and so is a key part of the planning team for their events. The main aim of the role is to assist in ensuring due diligence when costing, booking, and managing all infrastructure and contractors.
Who you are
Competencies / Skills / Knowledge / Experience
Essential
- Aptitude for detailed working with a high level of accuracy
- Joined up thinking
- Ability to prioritise and meet deadlines
- Working under pressure / in a pressurized environment
- Exceptional organisational and administrative skills
- Excellent communication skills
- Analytical skills
- Attention to detail
Behaviours
The following attributes determine how the role will be carried out and are required to be a success:
- Using initiative and a proactive approach to problem solving
- Level-headedness
What the role includes
- Regular liaison with and progress reports to the Production Co-ordinator
- Organising meetings as required and circulating minutes, agendas etc
- Minute taking in meetings accurately as delegated to include action points. Following up and using initiative to action points.
- Following up on action points from debriefs, agency meetings, internal meetings and so on
- Assisting with budget preparation and updating on an ongoing basis as delegated
- Preparing specifications for all infrastructure. This would include trakway, big tops, marquees, fencing, barriers, furniture, toilets, showers, plant and machinery, vehicles, cleaning and waste management, radios, telephones, IT, catering, décor, signage, power, water, office equipment etc
- Then negotiating and agreeing best prices for each contract using agreed rates under group buying deals where applicable, raising purchase orders and liaising with accounts over payment schedules. Keeping track of whether all purchase orders have come back approved and sending out business T&Cs.
- Collating and booking all contractors’ and staff requirements onsite
- Ensuring all contacts for the show are updated and circulated throughout the planning process
- Keeping the production schedule up to date throughout the planning process and ensuring all contactors and staff arrival and departure details are included on it
- Ensuring all plant and vehicles are correctly insured
- Assessing and booking onsite and offsite accommodation and sending out information sheets to each staff member or contractor.
- As delegated liaising with sponsorship teams and bars / traders (including boutique camping) and ensuring their requirements have been met
- Organising the set up / delivery of all kit and services to the production offices
- Raising invoice requisition forms for recharges
- Dealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems
- Reconciliation of missing equipment, damaged vehicles and plant post show
- Dealing with insurance claims post show
- Collecting production and contractor debriefs and passing to Licensing Co-ordinator for collation
- any other tasks as delegated
- Working onsite in the Production Office
Equal Opportunities
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities. #FestivalRepublic
The Company
Festival Republic is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.
APPLICATION DEADLINE: 1st MARCH 2023. We reserve the right to close applications at any time.
