portfolio manager Glasgow, Scotland
University of Glasgow
Full Time
Glasgow, Scotland
54421 - 47047 GBP ANNUAL Today
Job description
Job Purpose
To provide comprehensive high-level and professional research and administrative support to academic research teams across the College of MVLS. This role will involve supporting the Principal Investigator (PI) and their research groups from all disciplines to ensure the effective and efficient operational delivery of a portfolio of research projects working with their internal and external collaborators. You will be responsible for the overall day-to-day management and coordination of the research group and projects, providing project and budget management across the portfolio.
Main Duties and Responsibilities
1. Take a leading role in engaging regularly with a small portfolio of academic leads and their research groups to ensure the integrated streamline management of their portfolios and delivery of objectives and outputs of the research programmes associated with each group.
2. To lead and have oversight and management of the multiple research projects within the portfolio providing comprehensive portfolio management support to Principal Investigators including (but not limited to) planning and monitoring of progress against targets for delivery of outputs and outcomes, financial management, reporting and co-ordination of academic and industrial partners.
3. Play a leading role at a senior level for aspects of financial management of budgets for all grants awarded to the PIs from a range of funding sources (including funding from UKRI, charities, industry); (e.g. monitoring spending and maximising return for all funding and taking remedial action should budget limits be exceeded, assessing personnel, equipment and other resource requirements, liaising with the Research Management teams as required to discuss new and existing budgets and posts within the group, and reviewing projected costs for the preparation of future grant applications.
4. Contribute to the direction of the multiple research programmes, drawing on specialist research knowledge and experience to inform and formulate strategy to integrate and progress the aims of the various funding streams underpinning the groups.
5. Provide expert research input into collaborations within the department and with colleagues and contribute to supervision of postgraduate research students within the group as required.
6. Contribute towards the development of external funding applications to external funders by providing specialist bid writing support to academic leads to enhance the quality and strengthen the chance of each application being successful and to seek opportunities to include Portfolio Management time on future grant applications to build on self-sustaining the post into the future.
7. Provide project management advice and expertise to senior managers as required, to assist in the implementation of strategic projects.
8. Play a lead role to ensure the smooth running of projects by building relationships and maintaining effective communication (written and oral) with key internal and external stakeholders.
9. Represent the PI and wider research group as required: participating in departmental meetings, liaising with all stakeholders in MVLS and University support including Research Management, Finance, and Biological Services, and with external stakeholders.
10. To proactively engage and develop working partnerships with colleagues across College and University Services as required.
11. Undertake any other relevant duties as directed by the Principal Investigators.
Knowledge/Qualifications
Essential:
A1 Scottish Credit and Qualification Framework level 9, 10 or 11 (Ordinary/Honours Degree, Post Graduate Qualification), or equivalent in a subject discipline relevant to the College of MVLS.
A2 Excellent knowledge of project management techniques and methodology.
A3 Have an understanding of the research concepts of the project to a level which permits informed decision making.
A4 Knowledge and working understanding of the Higher Education sector, ideally including medical, veterinary and life sciences.
Desirable:
B1 Professional qualification in a relevant subject area.
B2 A working knowledge of university policies and procedures, specifically understanding of the contractual, legal and financial matters in relation to research contracts, and collaborative agreements.
B3 Knowledge of laboratory quality systems and procedures.
B4 Home Office ASPA Personal Licence
Skills
Essential:
C1 Strong leadership and management abilities.
C2 Writing/editing of multi partner, complex research proposals or equivalent
C3 Demonstrable high-level communication skills
C4 Structured approach to project management including regular and robust reporting.
C5 Highly numerate with strong financial management skills.
C6 Ability to analyse complex situations and out of which create simple clear processes.
C7 Ability to multitask, work flexibly and adapt to changing environments.
C8 Excellent negotiating skills combined with relationship building skills at organisational and senior levels.
C9 Ability to work under pressure whilst maintaining principles of partnership and meet challenging deadlines.
C10 Proven ability to use initiative and creativity to resolve problems
C11 Ability to work across a range of collaborating organisations from academia, the NHS or other public bodies, and / or commercial companies.
C12 Ability to work on own initiative, establish priorities and to multi-task to deadlines.
C13 Ability to lead, influence and motivate teams.
C14 Excellent writing and verbal communication skills.
Desirable:
D1 IT literate.
Experience
Essential:
E1 Project management in complex environments involving multiple stakeholders.
E2 Experience of managing and monitoring budgets and resources and preparing and presenting financial management reports.
E3 Experience of providing high calibre operational management within a complex multi- stakeholder high profile context
E4 Engaging and working with professional project teams and ensuring delivery of projects to achieve key targets
Desirable:
F1 Experience of Higher Education environment and supporting the work of academics.
F2 Evidence of planning, managing, and delivering large complex projects.
F3 Experience of liaising with major funders.
Terms and Conditions
Salary will be Grade 8, £47,047 - £54,421 per annum.
There are two positions available, both full time (35 hours per week) and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
