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Personal Assistant to VP Global Supply Chain

The closing date for this vacancy is 29/06/2023

You will provide proactive, efficient administration and organisational support to the VP of Global Supply Chain and a number of their senior direct reports within the No7 Beauty Company. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business.

The role can be based in either our Weybridge or Sedley Place offices, this is a full-time role - working 37.5 hour per week.

Who we are

No7 Beauty Company is more than just one voice. In 2021 six brands - No7, Liz Earle, Soap & Glory, Botanics, Sleek MakeUP and YourGoodSkin - joined forces and No7 Beauty Company was born. We believe in creating the best in beauty for everyone - we’re innovators with a passion for challenging perceptions with ground-breaking products, proven results and positive impact. We have built a reputation on scientific innovation, whilst being environmentally sustainable and socially responsible. No matter where you work in No7 Beauty Company, you’ll be empowered to bring your authentic self and we share a culture where diversity, equity and inclusion are at the centre of everything we do. Join us and together we can achieve more. Find out more here.

About the role

This is a great opportunity for an PA who is looking for career progression and who wants to be part of a wider PA community. Key responsibilities include;

• Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally
• Complex diary management and meeting organisation
• Manage a very high volume of meeting requests ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests
• Organise, setup and communicate key functional team meetings
• Setting agendas and following up on actions
• Booking travel and accommodation arrangements, delivering the most cost effective and efficient solution
• Expense management - tracking and accurate / on time submission
• Supporting confidential business processes such as Performance, People and Payroll
• System changes such as onboarding and leavers, salary changes, annual leave tracking
• General admin support: employment contract changes, drafting and reviewing letters
• To create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate.
• Build, manage and maintain distribution lists and organisational charts
• Resolve basic IT issues and raise to the Help Desk as required
• Work collaboratively with the PA population to build effective relationships with them in order to deliver high quality support. May be called upon to provide cover for holidays, sickness and other absence.

We offer our team members a flexible, hybrid working approach based upon empowerment, accountability, care and trust which includes a balanced mix of remote and office-based working - this will be discussed with you as part of the application process.

About you

• Minimum of 5 to 10 years’ experience as an PA
• First class organisational and diary management skills, with a love for structure
• High levels of flexibility and adaptability
• The ability to:

o Multitask, prioritise an everchanging workload and work under pressure
o Solve problems and work autonomously
o Communicate effectively with senior leaders and executives
o Build positive relationships at all levels across the business and with external contacts
o Learn new systems and operate them efficiently

• Experience using the full Microsoft Office suite
• Willingness to learn and manage change / challenge yourself
• A personable team player willing to go the extra mile to support others in the organisation

It would be great if you have

• Previous experience or knowledge of Supply Chain / Operations would be desirable but not essential

Our benefits

We have a great range of benefits - including generous discounts on our own brands and partner businesses - that go beyond salary and offer flexibility to suit you; click here to view our full list of company benefits (all rewards and benefits are subject to change and eligibility).

What’s next?

We are always open to discussing possible flexible working options and what this may look like for you, including job share and reduced hours. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to enable you to be at your best.