Personal Assistant to Director Nottingham, England
Job description
Details
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Salary
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Contract type
Loan
Length of employment
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Operational Delivery
Project Delivery
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Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Job summary
We pride ourselves as being an employer of choice and welcome and encourage applications from everyone, such as ethnic minorities, women, disabled people and those who identify as LGBT+.
To find out more about how we champion diversity and inclusion in the workplace and making DVSA a great place to work visit our Careers website.
Are you someone who has experience of organising your own work and the priorities of others, methodically and at pace?
Can you effectively manage several conflicting priorities to meet tight deadlines?
Do you have excellent organisational skills?
If so, then this is the role for you! We are looking for an enthusiastic and motivated individual to join us here within the DVSA.
So please apply! We can’t wait to hear from you!
Job description
To deliver a high quality professional administrative service to the Director. The role involves close working with Executive Directors and Senior Management from DVSA, DfT and its agencies, other Government Departments and external suppliers. It is a demanding, varied and interesting role and requires someone who is flexible and responsive. They must possess integrity and understand the need for, and exercise discretion and confidentiality.
Responsibilities will include, but are not limited to:
- Pro-active management of Director’s email, responding to requests, escalating issues, prioritising work, cascading information and tracking deadlines. Flagging of urgent and priority items, and bringing these to Director’s attention. Filing emails appropriately when completed.
- Pro-active management of Director’s diary and travel arrangements. Maintain free space in the diary to read papers, manage actions and responses that need to be addressed. Manage priorities and clashes.
- Meet regularly with Director to discuss diary, agree priorities and monitor workload.
- Identify and monitor actions, ensure updates are sought and documented prior to committees or as required. Draw the Director’s attention to any outstanding actions either on themselves or members of their team.
- Pro-active use of Teams teleconferencing where possible to reduce travel and time commitments.
- Preparation of papers in advance of meetings as required, ensure that all minutes, papers and correspondence are available for meetings at least twenty-four hours in advance.
- Develop and maintain effective administrative processes.
- File management, set up and maintain folders on shared drives, collaborative workspaces (eg Sharepoint) and organise access to files and folders.
For a full list of responsibilities, please refer to the candidate pack.
Person specification
About you
The successful candidate will be someone who has strong inter-personal skills with experience of building good working relationships across teams including with senior managers. You can organise your time effectively to work both methodically and at pace, being able to forward plan and track ongoing tasks.
Organisational skills are imperative to allow you to prioritise work efficiently and successfully work to deadlines, whilst being able to work flexibly and proactively. You will also have experience of using and a confident user of Microsoft Office suite.
Note to current Civil Servants: If your current department do not agree to a loan, you will still be offered an appointment on a fixed-term basis but please be aware that if you are not able to return to your previous post this could result in redundancy from the Civil Service on the conclusion of your appointment. Please contact us if you would like more information.
About Us
The Driver and Vehicle Standards Agency (DVSA) helps everyone stay safe on Britain's roads.
We do this by helping people through a lifetime of safe driving, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.
Our work affects millions of people and thousands of businesses. Most importantly, our work saves lives.
We're an innovative organisation that values professional expertise. We invest in our people and champion inclusive and diverse teams. And we make sure colleagues have the skills to meet the needs of Britain’s road users.
If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.
Diversity: Our vision is to support and develop everyone who chooses to work for us. We care deeply about diversity and equality. And we create a positive culture that’s friendly, welcoming, respectful and full of opportunities for professional and personal development.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Delivering at Pace
Benefits
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.
Things you need to know
Selection process details
The sift is due to take place from 30th March.
Interviews/assessments are likely to be held w/c 17th April.
This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.
We’ll try to meet the dates we’ve set out in the advert. But there may be occasions when these dates will change. We’ll give you plenty of notice of any important dates.
How to Apply
Please tailor your CV/Personal Statement to evidence your experience of the following:
- Experience in a PA role supporting executive level managers.
- Highly organised and responsive to changing demands and deadlines. Willing to work outside the remit of the role and able to establish and maintain good relationships at all levels.
- Competent user of Microsoft Office 365 products (i.e. Teams, Sharepoint, Word & Excel) and email.
- Ability to draft documents, letters, reports and minutes accurately and concisely.
The selection process will be designed specifically for the role. As a result, your assessment will include:
- an interview
If you would like to find out more about what it’s like to work for DVSA and how to apply, we will be holding virtual sessions to find out more. Our next session will be held on 23rd March at 12:30. Please click here to secure your place.
You’re encouraged to become familiar with the candidate pack attached, as you may be assessed against any of the criteria recorded within.
The Department for Transport recruits using Success Profiles. For each role, we consider what you need to demonstrate to be successful.
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
You can read more about Success Profiles here.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How we hire page of our DfT Careers website.
Before submitting your application, we encourage you to visit our Recruitment in detail page of the DfT Careers website. You will find detailed information about the entire recruitment process and what to expect when applying for a role in the Civil Service.Throughout this job advert there are links to the DfT Careers Website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team :
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
