Personal Assistant Regional Administration Sawley, East Midlands, England
Job description
This is about providing invaluable support to your Director, managing the systems and processes in your area to keep things running smoothly.
You'll play a key role in ensuring an efficient and co-operative working environment. It'll involve day- to-day organisational work, data processing and analysis. Naturally, you'll need to be on the ball and well organised, with excellent attention to detail and a willingness to learn.
We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, we have to do something pretty special to keep our customers coming back for more.
An exciting opportunity has arisen to join a highly motivated, fast paced team as Personal Assistant to the Managing Director of our Sawley Region, you’ll be supporting the Managing Director with calendar and email management, project work and communications across the Department, wider international business and to Senior Management whilst contributing to a co-operative working environment.
If you’re a hardworking individual that’s ready to kick-start your career with an award-winning employer, apply to join #TeamAldi today!
Your New Role
- Supporting the Managing Director with external stakeholders, Senior Management, visitors, and preparing for visits
- Planning, coordinating, managing Committees and meetings including booking meeting rooms, providing refreshments, MS Teams set up, agenda and presentation preparation and proof-reading of documents
- Long-term calendar management ensuring annual activities run smoothly (meetings, planning & preparation) and schedule reviews to ensure on-time delivery of key pieces of work
- Arranging UK and International travel, including flights, trains, car hire, hotels, airport parking and managing itineraries
- Tracking and ensuring actions and information requests are followed up appropriately
- Researching, sourcing and general preparation for any events or meetings
- Analysis of raw information including numerical analysis and creation of executive summaries
- Administration of routine financial planning processes and documentation, ensuring deadlines and attention to detail
- Building and maintaining excellent relationships and communications with a multitude of contacts and stakeholders, internally and externally
- Regular handling of highly confidential and sensitive information with total discretion
- Collating monthly UK and international expense claims
- Invoice checking, processing and adherence to the company policies and procedures
- Drafting and proof reading of stakeholder documentation often with short turnaround times
- Supporting the inductions of new Directors, including the creation of training plans
- Supporting the Managing Director on ad-hoc projects
About You
- Previous experience working as a Personal Assistant to Senior Management
- Experience in administration within a fast-paced, deadline driven environment
- High level of attention to detail and time management skills
- Exceptional organisational skills with the ability to prioritise and multitask efficiently
- High levels of professionalism and ability to remain confidential with sensitive personnel-related data and information
- Excellent working knowledge of how to put briefings and presentations together
- A confident communicator in all verbal and written communications and able to liaise and build relationships with people at all levels
- Able to work and deliver under own initiative and build support networks
- Able to manage multiple projects and tasks simultaneously and remain calm under pressure whilst working at a fast pace
- Excellent use of MS Office suite (Word, Excel, Teams, and PowerPoint skills)
- Business Administration degree or qualification is desirable
What You’ll get in Return
- Salary details £31,100 rising to £39,285
- Monday to Friday, 8am to 4:30pm, with the opportunity of 2 days a week remote working
- 5 weeks’ annual leave plus Bank Holidays
- In office flexi-time
- Full training provided
- Pension scheme
- Private employee medical insurance after 4 years
- Company sick pay scheme
- Company maternity, paternity and adoption leave pay after 2 years
- Long service rewards
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs.
- Access to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
Aldi is an equal opportunities employer. We’re committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect.
If you’re ready to join an award-winning business that celebrates everyone's achievements, offers competitive pay and creates great working environments, apply today
