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R-164627: Personal Assistant / Administration Assistant

Macclesfield, UK

Competitive Salary & Benefits

Are you a personal assistant who enjoys working with customers in a fast-paced environment and with a proven ability to prioritise? Would you like to work in an international, vibrant and dynamic setting in close collaboration with other PAs?

Pharmaceutical Sciences, AstraZeneca

Pharmaceutical Sciences was established in January 2016 and is now a team of 360 people across four sites (Gothenburg, Macclesfield, Cambridge, Boston), bringing a broad set of specialist skills and pioneering science to influence the design of new molecules and early clinical trials.

We are now looking for a skilled PA to join us at PharmSci. The role will be located at our R&D site in Macclesfield, UK. Situated in the spectacular Cheshire countryside, the 101-acre Macclesfield is the biggest pharmaceutical manufacturing site in the UK, supported by over 3,000 employees

The role:

You will provide full administrative support to Senior Managers as well as provide broader departmental support to a number of managers, and the staff at every level in the function.

Typical Responsibilities:

• Provide PA support to PharmSci Senior leader/leaders -This includes calendar management to schedule both virtual and face-to-face meetings and prioritising calendar conflicts, including across multiple international time zones. It also includes making multi-location domestic and international travel arrangements, as well as expense reporting.
• Purchasing and Invoicing: Creating vendors, and raising POs in Coupa, as well as keeping track of payments.
• Technology/IT: Maintaining and developing expertise in appropriate IT, travel booking and communication systems and coaching others where possible.
• Scheduling candidate interviews, and handling onboarding procedures for new hires
• Effectively leading on special projects, plus additional ad hoc duties, as required

Essentials Skills and Experience:

• GCSE English & Maths at grade C or above (or equivalent)
• Excellent organisational skills and the ability to manage multiple projects/ tasks simultaneously and effectively, identifying high priority, urgent tasks for immediate action so that all activities are completed accurately and on time
• An ability to work independently without day-to-day direction, consistently providing a high quality and professional support service
• Excellent relationship building skills - The ability to establish and maintain a robust professional network across administrative teams within AstraZeneca on cross-functional and cross-organisational meetings, events and processes
• Working flexibly with administration colleagues within the department to divide tasks amongst the team to ensure fair distribution of the workload
• An entrepreneurial attitude - The ability to challenge the status quo, think beyond the role and act upon opportunities to work more effectively and efficiently
• Experienced in handling sensitive information in a confidential and discrete manner

Desirable Experience:

• We welcome applications from candidates of all levels and backgrounds, however, direct, proven experience of delivering comprehensive support in an administration / secretarial / personal assistant role would be advantageous

We hope that you are a people person; someone who likes to support others with their different requirements and that you're a person who likes to be part of a highly effective, collaborative team.

Are you the right person there is absolutely room for learning and development within the role.

*** We will be reviewing applications on a rolling basis and reserve the right to close the advert at short notice, should we identify a suitable candidate ahead of the scheduled closing date ***

Why AstraZeneca?

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

At AstraZeneca, we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and spark your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

Onsite position

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working give us the platform we need to connect, work at pace and challenge perceptions. That’s why we work from the office. But that doesn’t mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world!

So, what is next?

Are you already imagining yourself joining us? Good, because we can’t wait to hear from you!

This position is open from Friday, 5th May 2023, and we encourage you to apply with a CV & cover letter, as soon as possible, but ahead of the scheduled closing date of Wednesday, 31st May 2023.

Where can I find out more?

Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/

Follow AstraZeneca on Facebook https://www.facebook.com/astrazenecacareers/

Follow AstraZeneca on Instagram https://www.instagram.com/astrazeneca_careers/?hl=en