Personal Assistant National Buying Atherstone, England
Job description
This is about providing invaluable support to your Director, managing the systems and processes in your area to keep things running smoothly.
You'll play a key role in ensuring an efficient and co-operative working environment. It'll involve day- to-day organisational work, data processing and analysis. Naturally, you'll need to be on the ball and well organised, with excellent attention to detail and a willingness to learn.
We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, we have to do something pretty special to keep our customers coming back for more.
This is a fantastic opportunity for you to develop within the business and play a key part in shaping the future of Aldi globally. Ready for more? Apply to join #TeamAlditoday!
Your new role
- Arranging UK and International travel, including flights, trains, hotels, airport parking, managing itineraries and booking meetings.
- Ensuring actions and information requests are followed up appropriately
- Researching, sourcing and general preparation for any events or meeting
- Building and maintaining excellent relationships and communications with a multitude of contacts and stakeholders, internally and externally
- Regular handling of confidential and sensitive information with the upmost discretion
- Supporting Director with external stakeholders, Senior Management and visitors and preparing for visits.
- Planning, co-ordinating and managing meetings including booking meeting rooms, providing refreshments, and ITC set up, agenda preparation
- Support MD PA with department queries and administrative tasks
- Supporting the inductions of new Managers and Assistant team members
- Create/Support with training plans and training days
- Managing projects through to completion on behalf of Director
- Minute taking
- Collate weekly KPI report and monitor monthly saving submissions
- Arrange contract signing sessions for all new starters, set up on the HR system (Workday) and structure chart
- Responsible for administration of Personnel tasks
- Support Managers and team with department queries and administrative tasks
- Reconcile monthly credit card statements for the Directors
- Ensure National deadlines are complied with for own area of responsibility
- Create PowerPoint presentations on behalf of Director team
- Creation of various data reports as requested by Directors
- Assist with Departmental recruitment strategy and administration
About you
- GCSEs or Equivalent
- Highly experienced as a PA at a senior level
- Strong attention to detail and organisation skills
- Able to manage multiple projects and tasks simultaneously
- Excellent communication skills
- Working at a fast pace
- Team player
- Advanced Word, Excel and PowerPoint Skills
- Starting salary from £34,690 rising to £40,510 (Pro-rated based on part-time hours)
- 5 days per week, Monday - Friday, 8am to 4:30pm with the opportunity for remote working 2 days per week. (Part time option available to work 3 days per week with the opportunity of 6 days remote working across a 5 week period)
- 5 weeks’ annual leave plus Bank Holidays
- In-Office flexi time
- Full training provided
- Pension Scheme
- Private employee medical insurance after 4 years
- Company sick pay scheme
- Company maternity, paternity and adoption leave pay after 2 years.
- Long service rewards.
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs.
- Access to a free, 24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
If you’re looking for a career that gives you more, apply today!
