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Administrator Investment Team - FTC

Company Profile

Pantheon is an international investor in private equity, infrastructure and real assets that invests on behalf of over 900 institutional investors (as at June 30, 2022),), including public and private pension plans, insurance companies, endowments and foundations. Pantheon has been delivering private market solutions across a broad range of geographies and strategies for 40 years and has $87.8 billion in assets under management (as at March 31, 2022). Pantheon's investment strategies include primary fund programs, secondaries, co-investments, infrastructure, real assets, private debt and customized programs. Pantheon also manages and advises Pantheon International Plc. ("PIP"), an investment company listed on the London Stock Exchange. Pantheon employs over 400 staff, including a global investment team of 121 investment professionals. Pantheon is headquartered in London with further offices in Dublin, Chicago, Israel, Berlin, San Francisco, Hong Kong, Bogotá, Seoul, Tokyo and New York.

Pantheon is owned by Affiliated Managers Group Inc ("AMG"), alongside senior members of the Pantheon team. AMG is a NYSE-listed asset management company with equity investments in leading boutique investment management firms. The ownership structure, with Pantheon management owning a meaningful share of the equity in the business, provides a framework for long-term succession and enables Pantheon management to continue to direct the firm's day-to-day operations.

For further details, please visit our website: www.pantheon.com

Purpose of Position

You are expected to provide PA support to 3 Partners and light touch diary and travel management for 5 Relationship Managers within the Investor Relations Team. You will work closely with the Investor Relations Team Assistant to ensure appropriate cover at all times.

In addition, you will be a member of the central Administrative Team, and you will liaise with Administrators in Pantheon's San Francisco, New York, Hong Kong, Tokyo, Seoul, Bogota and Dublin offices to ensure coordination of meetings, conference calls and travel schedules.

Reporting to: Head of Global Investor Services

Key Responsibilities

• Complex diary management, working with multiple diaries in multiple timezones ensuring planning of trips and roadshows well in advance
• Booking and coordinating domestic and international travel, to include transportation, visas and accommodation in line with Pantheon's Travel Policy
• Booking and coordinating events, to include breakfasts, lunches, dinners as well as conferences and accurate record keeping of conferences the Head of Global Investor Services has attended
• CRM maintenance and data entry for the Head of Global Investor Services
• Processing Expenses - reconciling complex multi- currency expenses using automated systems (Concur). Complying with the firm's expense policy
• Communication - Prompt & confidential liaison between Pantheon and its associates, representatives and business interests. First class diplomatic telephone manner for screening and handling all telephone calls and e-mails both internal and external
• Creation of documentation for meetings using a variety of software packages to advanced levels (Outlook, Word, Excel, and PowerPoint) - effective filing
• General support & project management such as:
  • Providing support for the team's weekly meetings (producing the agenda, compiling documentation, noting prioritisation and minute taking)
  • Assist as required, other Administrator's / Team Assistants who are either absent or have a heavy workload
  • Ensuring that the Partners deadlines are met
  • Taking calls and messages as appropriate
  • Organising team offsites and team lunches (taking notes during offsite meetings)
  • Identifying continuous improvements to processes and systems the team uses
  • Adhoc administrative duties to include printing of documents, binding, filing

This is not a client-facing role except for covering telephone calls, taking messages, and arranging meetings

Knowledge and Experience Required

• Excellent secretarial and very strong organisational skills – accuracy & numeracy
• Advanced knowledge of Windows 2010, emphasis on Word, Outlook & Excel. Excellent standards of spelling and grammar
• Substantial prior PA experience in a corporate environment
• Adaptable, proactive, able, and happy to work as part of a team
• Confidentiality & discretion paramount
• Professional, committed attitude and approach
• Effective professional communication skills & telephone manner, good at building strong relationships with minimal face-to-face contact
• Be forward thinking with the ability to prioritize and multitask
• Experience of providing administrative support to a busy team is essential, preferably within the financial services or consulting industry
• Languages is a benefit but not a requirement

This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.

Pantheon is an Equal Opportunities employer.