Personal Assistant London, England
Job description
Personal Assistant
Location: London Speechmark + (Hybrid Working)
Salary: Excellent basic salary plus bonus and Vodafone benefits
Working Hours: Full time 37.5 hours per week – Mon to Fri
Hybrid Working
At Vodafone UK we believe that through collaboration and connection we can achieve great things. Our hybrid working approach allows our people to work both in the office and at home, providing the flexibility and resources you need to succeed in your role. Our “Office in a Box” home working kit will provide you with everything you need, no matter where you are.
Who We Are
We’re a global technology communications company that empowers people and businesses to stay connected and thrive in a digital world. With a focus on innovation, sustainability and earning customer loyalty, we leverage cutting-edge technology to offer products and services that enhance communication and improve lives.
At Vodafone UK, diversity isn’t just a buzzword, it is core to who we are as a company. We’re proud to be certified as a Great Place to Work and are committed to driving inclusion for all; creating a workplace that is fully representative of the communities and customers we serve.
Be a part of Vodafone UK Consumer team where creating and developing products, services and propositions is at the forefront. From the way we interact with our customers, to how we communicate in our campaigns and create data-driven propositions, this is where some of our best ideas are brought to life.
What you’ll do
Provide comprehensive Personal Assistant Support to the Head of Device Ops, Product & Services, The Head of Commercial Management & The Head of Device Ops. You will have a seat at the table of the management team in DOPS, your opinion will be valued and you will be the real eyes and ears of the team, as well as a valued member of our ‘Voice’ Squad, which helps to drive team engagement, promote matters regarding Diversity & Inclusion as well as overseeing the organisation of both the DOPS and Commercial Management team All Hands.
This is an exciting opportunity to support 3 ‘Heads of’ across Devices, Products and Service and Commercial Planning/GTM. This is not a ‘standard PA role’ as this individual will need to develop an understanding of the way 3 individuals work as well as how their roles are impacted by the wider business. This individual will be supported to embed themselves as a key person across all 3 teams at a leadership level, thus will need to be confident operating at every level of the organisation.
Set-up regular and ad-hoc meetings,- Diary and Calendar Management – Confidence in managing three challenging and full diaries
- Email management including inbox control.
- Ensure HOD’s are fully prepared for all meetings actions – including preparation of all pre read materials, follow up on actions, task scheduling and agenda preparation.
- Schedule and reschedule diaries for E bands where meetings move on an ongoing basis
- Relationship Management – Liaising with Internal and External Stakeholders, handling of communications, drafting & sending teams wide communications on behalf of E Bands
- SuccessFactors data integrity for the E band manager or departmental wide data changes for bulk uploads
- Manage efficient travel arrangements where supplier/offsite meetings are required
- Organisation and logistics of department wide events e.g. All Hands meetings
Who you are
Proactive; demonstrates initiative- Administrative experience
- Excellent communication skills; written and verbal
- High energy and enjoys working at pace in a busy passionate team.
- Highly proficient with PC systems including Microsoft Office packages specifically Outlook, Excel, PowerPoint & Word.
What we offer
We believe that taking care of our employees is the key to their success. That is why we offer an excellent remuneration and bonus package with up to 28 days holiday entitlement, in addition to bank holidays and paid leave for charity projects. We offer an extensive benefits package that can be tailored to suit you and your family, including employee discounts, retail vouchers, pension plan and share schemes. We take pride in our commitment to supporting you at every stage of your career by providing top of the range learning and development tools, market leading parental leave policies and an innovative Reconnect programme for people who have taken a career break.
Together we can
Vodafone UK are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including criminal (DBS) and financial checks to meet the regulators standards.
If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, a sign language interpreter, or assistive technology, please refer to the Accessibility section of our Careers website (https://careers.vodafone.com/uk/applying-to-vodafone/) for guidance.
