Personal Assistant London, England
Job description
ABOUT THREE SIX ZERO:
Three Six Zero is a global management and entertainment company at the forefront of music, film, television, digital content, and Web3. Our company is home to some of the world’s most prolific talent including Calvin Harris, Marcus Rashford, FKA twigs, Skepta, Will Smith, Jada Pinkett Smith, Jaden, Willow, Jason Statham, and more. Our offices are located in Los Angeles, London, Miami, and Tokyo.
THE ROLE:
Three Six Zero is seeking a first-class Personal Assistant to support one of our high-profile clients who is a singer, song-writer, and recording artist. This role will play a pivotal role in ensuring a smooth and efficient functioning of the household while providing comprehensive administrative, lifestyle and concierge support to the client and members of the household. Strong candidates will have experience working in a similar role providing 24/7 support to an executive or high-profile individual. Candidates must be local to London and will be working out of the client’s home and will travel as needed.
RESPONSIBILITIES:
- Heavy calendar management, scheduling and coordinating personal, social and professional appointments
- Serve as the primary point of contact on behalf of the client for household staff and members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
- Send schedule daily and follow up with reminders to maintain the flow of the day
- Coordinate with teams internationally, working across multiple time zones
- Assist with meeting prep, agendas and dissemination of notes/action points
- Provide support for the client across all of their business
- Oversee the day-to-day operations of the household, inclusive of staff, vendors, housekeepers, chefs, etc., ensuring all tasks are executed seamlessly and efficiently
- Implement and maintain household policies and procedures to optimize efficiency
- Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
- Organise special events and gatherings, coordinating all aspects from invitations to logistics
- Manage household budgets, track expenses, and assist in financial planning and expenditure optimization
- Handle payments for household bills, vendors, and other related expenses
- Oversee property maintenance and repairs, coordinating with external contractors as needed.
- Running miscellaneous errands for the household and client
- This role will likely travel with the client as needed
QUALIFICATIONS:
- 3-5 years’ experience in a comparable role in the entertainment or music industry
- Must have demonstrated experience and knowledge of the music industry
- Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
- Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
- Ability to plan ahead and anticipate needs
- Excellent written and verbal communication skills
- Must be resourceful and have the ability to problem-solve independently when needed
- Advanced Microsoft Office and Google Suite skills
- Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
- Attention to detail and timely follow up
- Familiarity with property management and project coordination
- Flexibility in working hours, including occasional weekends and evenings
- Demonstrated ability to handle sensitive issues and maintain complete confidentiality
- Capable of writing reports and business correspondence
- Excellent organization, prioritization, and time management skills
- Must have access to reliable transportation
Three Six Zero is an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Job Type: Full-time
Pay: £50,000.00-£100,000.00 per year
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- London, Greater London: reliably commute or plan to relocate before starting work (required)
Work Location: In person
